Graduating Students
Congratulations!
Graduating students can continue in their student positions until the end of the month in which they graduate. Students who will continue to work need to be transferred from their student positions (including federal work study) to temporary positions by the first of the following month (for example, a student who graduates on May 14 can work until May 31 and be transferred to a temporary position as of June 1).
International students on F-1 and J-1 immigration statuses whose immigration records are held by the New School: If you are graduating in the current semester, your on-campus employment must end on the last day of classes of the semester, rather than the last day of the month. Also, your I-20 or DS-2019 will be shortened by ISSS to reflect the last day of classes in the semester that you graduate. If you have any questions about your I-20 or DS-2019, please contact ISSS at iss@newschool.edu.
Who is eligible to work on campus?
Students must be matriculated or enrolled full-time in a certificate program to be considered eligible for on-campus student employment, and they must also meet all federal requirements for working in the United States.
Onboarding for Student Employees Being Hired or Rehired
Once you have secured a position and have finalized the position details with your manager and/or HR partner, you need to come to Human Resources to complete your paperwork. Human Resources is located on the eighth floor of 80 Fifth Avenue. Office hours are Monday through Friday, 9:00 a.m.–5:00 p.m.
How are student workers paid?
Students are paid on a biweekly hourly pay schedule that runs two weeks in arrears. Hourly salaries vary based on a number of factors, including the department's budget and the level of experience required for the position. Minimum wage at The New School is currently $15.00/hour.
How many hours can I work?
When school is in session, students may work up to 20 hours per week. Hours are assigned at the discretion of the supervisor based on the needs of the department or office. When classes are not in session (during the winter, spring, and summer breaks), students may work a standard New School full-time week (35 hours per week). Students may hold multiple positions on campus but may not exceed the maximum hours allowed per week.
Finding a Job on Campus
The New School has a variety of on-campus employment opportunities that vary from office to office and school to school. There are many ways to secure an on-campus position. A great resource for looking for student positions is careers.newschool.edu. You may apply online for any of these positions. While the site lists many available positions, it is not the only way to find and secure employment. If interested, be sure to check out bulletin boards in common areas, sign up for school or program of study emails, and ask around on campus.
Student Timesheets
MyDay, our new cloud-based Web HR system, is live. It improves the way The New School provides key human resources services and provides an electronic mechanism for collecting timesheets for student workers. To learn more about MyDay, please visit our project website, where you'll find status updates, need-to-know information, training, and communications.
Regular Procedures
Before entering your time in MyDay, please read the step-by-step guide to entering time in MyDay and confirm with your supervisor that your Student
Employment, On Campus Student Employment (OCSE) or Federal Work Student (FWS) assignment has been processed with Human Resources for payment.
Important Timesheet Notes
- Timesheets must now be submitted each week, although employees will continue to be paid on their regular biweekly schedules.
- Biweekly timesheets will be due for employee submission by 9:00 a.m. on the Monday following the reporting period end date, and the deadline for supervisory approval will be at noon on that same day.
MyDay leaves time cards open for data entry only one week at a time. A period work week is Monday through Sunday. Please be sure to enter your time in MyDay on a weekly schedule — or, even better, enter your time on a daily basis,
so that you won't have to remember your week's hours worked. Only hit Submit once you have entered time for your last shift of the week.
Managers and Supervisors
- Biweekly timesheets will be due for employee submission by 9:00 a.m. on the Monday following the reporting period end date, and the deadline for supervisory approval will be at noon on that same day.
- In general, you should be checking your MyDay inbox daily for time-off requests and time entries that require your approval.
If you have any questions about how to access Workday time sheets, please see this tip sheet about how to log in to MyDay or use the link below.
