The New School’s Center for Student Success, Internships, and Global Experience follows the internship criteria outlined by the National Association of Colleges and Employers (NACE)
The legal considerations are addressed through six criteria for unpaid interns for the service they provide to for-profit private-sector employers articulated in the Fair Labor Standards Act (see FLSA Fact Sheet #71). Essentially, if the six criteria are met, the Department of Labor (DOL) considers there to be no employment relationship. The six criteria established by the DOL are:
The internship, even though it includes actual operation of the employer’s facilities, is similar to training that would be given in a vocational school.
The internship experience is for the benefit of the student.
The intern does not displace regular employees, but works under the close observation of a regular employee.
The employer provides the training and derives no immediate advantage from the activities of the intern. Occasionally, the operations may actually be impeded.
The intern is not necessarily entitled to a job at the conclusion of the internship.
The employer and the intern understand that the intern is not entitled to wages for the time spent in the internship.
Interning for Credit
In order to earn academic credits for an internship, students must meet the eligibility requirements and complete an experience learning agreement. The experience learning agreement details every part of the student’s proposed internship, ensuring that the student, the supervisor, and The New School are in agreement about the scope of the internship, its relationship to the student’s education, start and end dates, hours of work, academic credit, and learning objectives.
Students are typically eligible to intern for credit in the second or third year of a four- or five-year undergraduate program or the second semester of an AAS or graduate program. Students must have a minimum GPA of 2.5 and cannot be on academic probation. If in doubt, students should confirm their status with their academic advisor.
International Student Eligibility
Students attending The New School on a student visa must obtain approval from The New School International Student and Scholar Services (ISSS) office. Once an international student has confirmed his or her eligibility to participate in an internship, he or she must complete an experience learning agreement in order for ISSS Service Request to process a CPT (Curricular Practical Training)
All international students with an F-1 or J-1 visa must earn academic credit for their internships. Before filling out an experience learning agreement, students should consult with International Student and Scholar Services about visa regulations.
Hours and Credits
In order to maintain a balance between coursework and the internship experience, students cannot work more than 15 hours per week during the fall or spring semester without the approval of their academic advisor. Students can work up to full-time during the summer semester.
Students must work a minimum of 60 hours total to receive credit for a zero- or one-credit internship and a minimum of 120 hours to receive credit for a two-credit internship. Supervisors will be asked on the final evaluation to verify that the student has worked the agreed-upon number of hours for the semester.
A student cannot work more hours than the number specified on the experience learning agreement. If there are questions about internship hours or there is a need for more interns (i.e., there is more than 15 hours per week of work), contact Career Services at 212.229.1324 or email email@example.com for assistance.
Internship Start and End Dates
An internship must fall within the following dates of each semester:
|Summer 2015||Fall 2015||Spring 2016 ||Summer 2016|
|Graduating Students|| Tuesday, May 19, 2015 – Sunday, August 30, 2015 || Monday, August 31, 2015 – Tuesday, December 22, 2015 || Monday, January 25, 2016 – Monday, May 16, 2016 || Tuesday, May 17, 2016 – Sunday, August 28, 2016 |
|Continuing Students|| Tuesday, May 19, 2015 – Sunday, August 30, 2015 || Monday, August 31, 2015 – Sunday, January 24, 2016 || Monday, January 25, 2016 – Monday, May 16, 2016 || Tuesday, May 17, 2016 – Sunday, August 28, 2016 |
An internship must be completed in the academic term in which the student expects to receive credit for the internship.
Students should be sure to take into account final projects and other coursework when planning their end date, so as to not be overwhelmed at the end of the semester.
Note: Students must work until the end date specified on their experience learning agreement even if the student has worked the number of hours needed. Students who agree to work more than their scheduled hours or at special events are still required to work until the end date stated on their experience learning agreement. Failure to work through the contractual end date could result in a failing grade (and would almost certainly be detrimental to any future relationship with the company and supervisor).
Zero-Credit Internship Option (Transcript Notation)
A zero-credit internship allows students to participate in an internship that requires university approval. Zero-credit internships are officially recognized by The New School and recorded on the student’s transcript. Students who participate in a zero-credit internship will receive a transcript notation after successful completion. School of Jazz students can only opt to register for a zero-credit internship during the summer.
Learning objectives are goals and objectives that students hope to achieve through internships. The New School’s Center for Student Success, Internships, and Global Experience strongly recommends that students work with their supervisor to set useful, reasonable internship learning objectives. The New School’s Center for Student Success, Internships, and Global Experience formalizes this process by requiring that learning objectives be outlined on the experience learning agreement and that the student’s progress on these objectives be documented by a mid-point review and a final evaluation.
Use the guidelines below to establish learning objectives with the student:
Industry Awareness: Interns learn how an industry works and how various companies and consumer markets differ from one another.
Relating Internships to Classroom Experience and Career Goals: Internships should relate to coursework.
The supervisor must evaluate the student’s performance on the basis of the goals agreed on in the experience learning agreement. Evaluations provide qualitative feedback on the student’s general level of preparedness, contribution to the work environment, and skill set. The student’s internship grade will be determined on the basis of the internship evaluation completed by his or her supervisor.
In addition to providing mentorship to students throughout the internship, supervisors are expected to hold a mid-point review to assess their experience and performance. The mid-point review is required of all supervisors of New School interns and should be completed halfway through the internship. Mid-point reviews should take place face to face and involve
Engaging in open dialogue with the student about how he or she thinks the internship is progressing
Assessing the student’s work
Reviewing the student’s learning objectives and progress toward achieving them
Establishing corrective measures to enable the student to accomplish his or her goals
Number of Internships in a Semester
Students must be juniors or seniors or be enrolled in an associate’s program to be eligible to submit more than one experience learning agreement in a single semester. Students must notify the supervisors at both of the internships via email (cc’ing firstname.lastname@example.org) and indicate that they are participating in more than one internship during the semester.
Failure to Comply with New School Policies
Companies that hire New School students as interns are expected to submit all requested documents by the indicated deadlines. Any supervisor who fails to do so will be required to provide justification upon request before any future agreements will be considered.
Experience learning agreements can be submitted before the first date on which they will be reviewed by The New School. Experience learning agreements submitted after the fall or spring internship deadline will only be eligible to be registered for zero credit. Click here for internship deadlines for upcoming semesters. [link to student FAQs deadline question]
Supervisors must provide a company reimbursement policy in writing to students before they are asked to make any purchases on behalf of the company.
Academic Priority During Internship
Internships provide students with an opportunity to enhance their academic knowledge and personal and professional development through practical work experience. It is imperative that during the internship, the student’s academic responsibilities are not neglected or negatively affected. Any student or supervisor in need of assistance with establishing this balance is encouraged to contact The New School’s Center for Student Success, Internships, and Global Experience.