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  • Performance Management

    Performance management should be a continuing process throughout the year, with a formal performance appraisal interview conducted annually. The intent is to communicate expectations, provide constructive feedback, document accomplishments, compare current performance against expectations and jointly formulate performance development plans.

    Important Information

    Email invitations are required before logging in to the Hiretouch system. If you login in before receiving your invitation, you will NOT be able to access to either your self-apprasal or employee evaluations.

    Forms and Guidelines

    Employee Instructions for Completing the Performance Appraisal Form

    1. Log in to the Performance Appraisal Portal using your New School login information: https://newschool.hiretouch.com/admin
    2. Click on the “HireTouch 360” link on the top of the page. You will be directed to the HireTouch 360 Dashboard tab.
    3. Click on the “Evaluation Icon” to the left of your name to initiate the self-appraisal process.
    4. Complete all the “Employee Sections” of the form.

      Note: Employees are required to complete all sections labeled “Employee Section” in order to ensure a comprehensive performance appraisal.
    5. Click on the “Save” button at the bottom of the form if you would like to save your work and return at a later time; failure to do so will result in lost data.
    6. Once you have completed the “Employee Sections” on the form and you are satisfied with the information entered, continue to the bottom of the form. Locate the “Submit” button to complete your portion of the performance appraisal.
    7. Once you have clicked on the “Submit” button, a Digital Signature window will appear. In the Digital Signature text box, type your name to electronically sign off on your appraisal.
    8. Click the “Confirm and Complete” button to submit the appraisal for Supervisor access.

    Supervisor Instructions for Completing the Performance Appraisal Form

    1. Log in to the Performance Appraisal Portal using your New School login information: newschool.hiretouch.com/admin
    2. Click on the “HireTouch 360” link on the top of the page. You will be directed to the HireTouch 360 Dashboard tab.
    3. Access an employee’s submitted appraisal form:
      • Click on the “Employee” tab on the top of page.
      • Click on the “Evaluations” tab to see a list of all your direct reports and their scheduled assessments.
      • Locate the employee’s name in the list.
      • Click on the “Actions” icon to the left of the employee’s name.
      • From the “Actions” window that pops-up, select “Edit Assessment” to access the form.

        Note: You will know which employee has completed his or her portion of the assessment by viewing the “Percent Complete” column.
    4. Review the employee’s comments and complete all Supervisor sections of the form that shows 100% complete.

      Note: Supervisors are required to complete all sections labeled “Supervisor Section” in order to ensure a comprehensive performance appraisal.
    5. If you would like to save your work and return at a later time, click on the “Save” button at the bottom of the form, failure to do so will result in lost data. 
    6. Once you have completed the Supervisor sections on the form and are satisfied with the information entered, continue to the bottom of the form to locate the “Save” button. Click on the “Save” button to save your completed portion of the performance appraisal.
    7. Schedule a meeting with your employee to review the performance appraisal.
    8. At your meeting with the employee, log back into the employee’s appraisal form (Steps 1-4) and review each section with your employee.
      • Discuss all the sections of the appraisal.
      • Continue to “Overall Performance” section at the end of the appraisal to enter the date you met to finalize the appraisal. 
      • Click on the “Submit” button to send the finalized performance appraisal to your reviewer.
    9. Once you have clicked on the “Submit” button, a Digital Signature window will appear. In the Digital Signature text box, type your name to electronically sign off on your appraisal.
    10. Click the “Confirm and Complete” button to submit the appraisal for reviewer access.

    Printing and Reviewing Your Completed Assessment

    To print or review your completed appraisal form

    1. Click on the “Employee” tab on the top of page.
    2. Click on the “Evaluations” tab to view a list of all your direct reports.
    3. Click on the “Review” tab.
    4. Click on the evaluation icon to the left of your name for the appraisal you want to review.
    5. Select the “Review Assessment” to produce a report of the information submitted on the appraisal.
    6. Click on the printer icon to the left of the employees name to print the report.

    Reviewer Instructions for Completing the Performance Appraisal Form

    1. Log in to the Performance Appraisal Portal using your New School login information: newschool.hiretouch.com/admin  
    2. Click on the “HireTouch 360” link on the top of the page.
    3. You will be directed to the HireTouch 360 Dashboard tab.
    4. Click on the “Employees” tab on the top of the page.
    5. Click on the “Evaluations” tab on the top left hand corner.
    6. Click on the “Review” tab below the “Evaluations” tab.
    7. Locate the staff member to be reviewed from the list of evaluations in a ‘final’ status.
    8. Click on the “Action” icon to the left of the employee’s name. 
    9. Select “Review Assessment” from the “Actions” window that pops-up. 
    10. Review the content of the performance appraisal form and continue to the end of the form.
    11. Once reviewed and satisfied, click “Finalize Evaluation” to confirm and complete the appraisal form.

    Guidelines

    • The basis for the evaluation is ongoing performance, not an isolated event.
    • Avoid allowing a strong factor of the employee's performance to influence another factor that needs improvements, or one that is weak to influence another that is outstanding.
    • Do not let personal feelings influence the evaluation.
    • Constructive comments are key elements of appraisal.
    • Give specific examples to illustrate your points.
    • Positives are as deserving of note as negatives.
    • Feedback should be descriptive and informative, not judgmental.
    • Information contained in a performance evaluation is personal and must be treated with great sensitivity.
    • Supervisors and/or staff needing further support or guidance with this process may contact: Mary Grueser or Ilana Levitt in Human Resources.

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