For a complete list of University polices and procedures, employees should see the New School Policies and Procedures Manual.
All Administrative (full-time and part-time), Union, Full-time Faculty, and Miscellaneous assignments must receive approval from the appropriate department budget representative and/or University representative before the commencement of hiring procedures.
For more information, contact the Staffing Services Department.
Payroll Authorization Form (PRA) (PDF)
Please be aware of submission and processing time constraints established by the Payroll department. Visit the Payroll Schedule page for a list of key dates. Hiring managers must always review documents for completeness prior to submission to the Human Resources Department.
A PRA should be completed for all hires, re-assignments, employee status changes, title changes, on-campus employment student assignments, and miscellaneous payments.
Please be aware of Payroll/HR PRA submission deadlines before submitting your PRA.
All employee voluntary or involuntary terminations must be forwarded to the HR office immediately. A PRA must be submitted upon notification of the termination, including the following information:
Please ensure that all quarterly leave reports for the terminating employee have been submitted to HR. You may request a list of any outstanding leave reports from firstname.lastname@example.org.
For information regarding involuntary terminations of employment and payments of unused vacation leave, please refer to the Institutional Policies and Procedures Manual.
The following is a brief overview regarding vacation and floating holiday accrual information. For more information on these and other types of leaves, please refer to the Institutional Policies and Procedures Manual.
Full-Time administrative staff and Regular Part-Time administrative staff working at least 20 hours per week are entitled to the following time-off benefits:
Full-Time administrative staff and Regular Part-Time administrative staff accrue vacation days each pay period within a fiscal year. The fiscal year begins on July 1 and ends on June 30. A maximum of twenty-two (22) vacation days per fiscal year can be earned as a Full-Time administrative staff member. Regular Part-Time administrative staff members accrue vacation days on a prorated basis.
You must have completed at least six months of service before you can use any accrued vacation leave.
As of September 8, 2015, employees may carry over up to 15 earned vacation days per fiscal year. The vacation accrual year in all years following 2015 will be contiguous with the university's fiscal year (July 1 - June 30).
Vacation accrual in excess of the maximum carryover currently in effect must be used by the dates indicated above. If the excess vacation days are not used by those dates, the excess vacation days will be forfeited. There is no provision for pay in lieu of earned vacation, except at termination of employment and only to the maximum of accrual plus then-allowed carryover.
Part-time administrators' vacation carryover will be pro-rated. Please note that there will be no change to the 22 days (or pro-rated amount for part-time staff) of vacation leave accrued by administrative staff at this time. There will also be no waivers of this fiscal year end carryover policy, so all administrative employees are encouraged to speak with their supervisors and begin planning their vacation time to avoid the loss of any earned time throughout the transition period.
All full-time non-union staff will accrue floating holiday credits at the rate of one day per quarter:
Floating holiday credits not used by June 30 will be forfeited. For further details, please contact email@example.com.
Please note: As of April 2014, quarterly leave reports are being submitted electronically. If you need access to a blank quarterly leave form for any quarter beginning with Q4 2013-14, please contact firstname.lastname@example.org.
Please refer to the Local 1205 union contract (PDF) for details on leave information.
Please visit the payroll schedule page to view and print the latest schedule of timesheet and PRA deadline dates.
Time sheets must be submitted to the payroll department within the deadlines noted on the payroll schedule page. For more information, visit the Payroll department or contact email@example.com.
For more information, visit the New School Newcard page.
Authorized requesters in the divisions/central offices must be notified in advance before a new employee begins employment. To find out who is an authorized requester in your division/office, please contact firstname.lastname@example.org. Please note that creation of email accounts will take approximately 5–7 business days.
Office of Human Resources
79 Fifth Avenue, 18th floor (
9:00 a.m.-5:00 p.m.
Other Phone Numbers
212.229.5671 Ext. 3844
212.229.5671 Ext. 4940
212.229.5671 Ext. 4941