Travel Management

Important Announcements and Traveling Tips

All questions about travel authorization procedures, especially with respect to groups or complex travel arrangements, should be directed to the Purchasing office, 212.229.5323 x3733 or purchasing@newschool.edu.

For International Travel Requests, contact an authorized agent directly (listed below).

It is our pleasure to announce that The New School has upgraded our travel procedures. Working with Omega World Travel, we have access to an online travel booking tool, Concur/Cliqbook, which should now be used for most travel reservations for university business. Concur/Cliqbook automates the travel approval process, replacing the Travel Authorization Form. Approvals are electronic via email.

Procedure

You must have a New School authorization to log on to Concur/Cliqbook. If you are a first-time user, send an email to purchasing@newschool.edu to request a user log-in.

If you are a travel arranger, you will have to provide the name(s) of those who will be traveling and the managers who will approve the travel requests. Also, please indicate if you will be making arrangements for "guest travelers."

If you are the traveler, please provide the name of the manager who will approve your travel request.

Go online to www.myouttask.com to begin the process. If you need assistance online, select "View The Cliqbook User Guide" and/or "View the Cliqbook Training Video" tabs in the lower right corner of the Web page.

Important

 

Please note that your Concur/Cliqbook profile must match your exact name (first, middle, and last) as listed on any passport or driver's license. Your date of birth and gender are also required, as well as your full passport information. Names presented in any other form on your ticket may affect your ability to travel.

If you are traveling under a government grant

Restrictions may apply to air travel expenses. Please consult the specific terms of your grant and plan your expenses accordingly. Omega World Travel, our new travel agency, will assist if your unsure whether your grant covers certain travel expenses.

For further information please access Airline Open Skies Agreements.

Booking Travel

 

  • Domestic Air and Train Reservations: Use Concur/Cliqbook online. This tool is available to you 24 hours a day seven days a week.
  • International Travel:  Contact Omega World Travel, our preferred vendor for travel.
  • Phone: 212.563.3500  or 800.545.1003 (toll free) Monday–Friday, 8:30 a.m.-5:30 p.m. ET
  • Agents: Bruce Hunter (bhunter@owt.net)
  • Emergency After-Hours Assistance for All Travel: 866-912-9726
  • For Concur/Cliqbook support, name changes, and cancellations call agent Jenn Sinatra at 866.905.4181 x110 (toll free)
  • Avis Rent-A-Car (PDF)

 

Passport Requirements

The Department of Homeland Security (DHS) and U.S. Department of State have announced the official requirement for citizens of the United States, Canada, Mexico, and Bermuda to present a passport to enter the United States when arriving by air from any part of the Western Hemisphere.

A separate proposed rule addressing land and sea travel will be published at a later date proposing specific requirements for travelers entering the United States through land and sea border crossings. U.S. citizens traveling between the U.S. and Canada, Mexico, Central and South America, the Caribbean, and Bermuda by land or sea will be required to present a valid passport or other documents to be determined by DHS.

Make Your Trip Better Using 3-1-1

  • 3-1-1: security requirements mean you must travel with 3 ounce bottles or less; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. The one-quart bag per person limits the total liquid volume each traveler can bring, and the 3 ounce container size is a security measure.
  • Consolidate bottles into one bag and x-ray separately to speed screening.
  • Be prepared. Each time TSA searches a carry-on it slows down the line. Practicing 3-1-1 will ensure a faster and easier checkpoint experience.
  • 3-1-1 is for short trips. If in doubt, put your liquids in checked luggage.
  • Declare larger liquids. Prescription medications, baby formula, and milk are allowed in quantities exceeding three ounces and are not required to be in the zip-top bag. Declare these items for inspection at the checkpoint.

Come early and be patient. Heavy travel volumes and the enhanced security process may mean longer lines at security checkpoints. TSA works with airlines and airports to anticipate peak traffic and be ready for the traveling public.

 
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