All questions about travel authorization procedures, especially with respect to groups or complex travel arrangements, should be directed to Procurement, 212.229.5323 x3733 or firstname.lastname@example.org
Travel arrangements for transportation and lodging should be made using Concur or the university's travel management team (TMC). Concur automates the travel process, replacing the Travel Authorization Form. Approvals are electronic, via email.
For answers to commonly asked questions, please visit the FAQ page.
If you have a travel emergency or need after-hours assistance, call 800.545.1003.
You must have a New School authorization to log on to Concur. If you are a first-time user, please complete the Application for Online Access to Travel, Travel and Expense Reimbursement Processing (PDF).
If you are a travel arranger, you will have to provide the name(s) of those who will be traveling and the managers who will approve the travel requests. Also, please indicate if you will be making arrangements for "guest travelers."
If you are the traveler, please provide the name of the manager who will approve your travel request.
Go online to www.concursolutions.com to begin the process.
Please note that your Concur profile must exactly match your name (first, middle, and last) as listed on any passport or driver's license. Your date of birth and gender are also required, as well as your full passport information. Names presented in any other form on your ticket may affect your ability to travel.
This online booking tool is available to you 24 hours a day, seven days a week.
The Department of Homeland Security (DHS) and U.S. Department of State have announced the official requirement for citizens to present a valid passport to enter the United States. Some countries require that your passport be valid at least six months beyond the dates of your trip. Some airlines will not allow you to board if this requirement is not met.
Consider the following scenario: A country requires that your passport be valid for at least six months. Your passport is currently valid for seven months, but your trip is two months from now. At that point, your passport will be valid for only five months, which is not enough to satisfy that country's entry requirements. In this situation, you will need to renew your passport before making your trip.
If you are traveling under a government grant, restrictions may apply to air travel expenses. Please consult the specific terms of your grant and plan your expenses accordingly. For further information, please consult
Airline Open Skies Agreements.
Avis Rent-a-Car is The New School's preferred vendor for car rentals.
To order an Avis Credit Card, contact the Purchasing Department at 212.229.5323 x3733 or complete the Avis Credit Card form (PDF).
When renting an Avis car for university business, do not accept any additional insurance offered by Avis (LDW, PAI, PEP, ALI).
Under The New School's agreement with Avis, Avis is responsible for all damage to the Avis car after the $3,000 deductible. The university department responsible for renting the car is responsible for the amount of the deductible.
The New School provides workman's compensation for employees on business-related trips.
In no event does The New School insure for loss or damage of an employee's personal property. You are responsible for taking all necessary precautions for securing your personal property while in the rental car.
The university carries additional liability insurance.
Avis Corporate Travel Plan Brochure (PDF) for The New School.
The university has an agreement with a car service to provide cab service to our employees. Please fill out the Car Service Request form (DOC), scan it, and email it to the Procurement Department.
We will follow up with the reservation confirmation number. We have set up a direct bill relationship with the vendor, so retain all vouchers and forward them to Accounts Payable for prompt reimbursement.
The university has negotiated set rates with the hotels listed. The Purchasing Department is available to help with any problems that arise with your hotel bookings and accounting.
103 Waverly Place
New York, NY 10011
201 East 24th Street
New York, NY 10010
52 West 13th Street
New York, NY 10011
134 Fourth Avenue
New York, NY 10003
125 West 26th Street
New York, NY 10001
*Hotels that bill The New School directly.
All New School travel and expense reimbursement reports should be submitted for processing through the Concur expense tool online. In order to access the Concur expense tool, you must complete the Application for Online Access to Travel, Travel and Expense Reimbursement Processing (PDF). Anyone who submits reports, including administrators and staff who create reports on behalf of others, must apply for access to the Concur expense tool.
Contact Gay Florio, director of Procurement and Expense Systems, at 212.229.5660 x3658 or email@example.com for additional information.
Arrive at the airport early and be patient. Heavy travel volumes and the enhanced security processes may mean longer lines at security checkpoints. TSA works with airlines and airports to anticipate peak traffic and be ready for the traveling public.
3-1-1 security requirements mean you must travel with 3-ounce bottles or less; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. The one-quart bag per person limits the total liquid volume each traveler can bring, and the 3 ounce container size is a security measure.
Finance and Business
80 Fifth Avenue, 4th floor (
New York, NY 10011
80 Fifth Avenue, 4th floor
New York, NY 10011
Phone: 212.229.5660 x3591
Phone: 212.229.5660 x3658
Advisory Committee on Investor Responsibility
University Quick Facts
Institutional Policies & Procedures (PDF)
Student Financial Services