Information Technology

Google Groups


On August 21, Groups is being added to the suite of apps available to all New School Google users.

What is a Google Group?

  • A group is a online environment for discussing items related to a specific subject
  • A group can contain multiple topics
  • Topics are different discussions related to the group's subject
  • Topics can contain multiple posts (posts are replies from readers to the topic)
  • Each post can also be emailed to all members in a group
  • A group is intended for peer-to-peer dialogue and communication, it is not intended as an email tool for academic or administrative leadership

What you can do with Google Groups:

  • Engage in peer-to-peer discussions about a specific subject
  • Create a question-and-answer forum
  • Connect with people who have similar interests
  • Read group posts through email, the online (web) interface, or both

Google Groups can be set up in a variety of ways. As a group OWNER, you can specify whether you will moderate postings, if anyone can join or if members must be invited, if the group will function as an email list or as a web forum, and more. As a group MEMBER, you can specify how you want your messages delivered and you can leave a Google Group at any time. Learn all about Google Groups.

What you’ll want to know about The New School and Google Groups:

  • Any user with a Google account may create Google Groups.
  • Only users with email addresses may join Google Groups created in the domain. Users who do not have email accounts will not be permitted to join.
  • When you create a group, you will own that group and be responsible for managing all aspects of the group. Some examples of owner responsibilities include adding and removing members to your group, setting permissions such as whether the group is moderated, and overseeing group activity.
  • NOTE: Data feeds from administrative systems to populate group membership lists will not be provided.
  • All groups have an email address associated with them. The suffix “-group” will automatically be added to your group name. For example, if you create a group called “Photo Club”, the group email address will be created as “”
  • Groups are a great collaboration tool for teams and workgroups. Please remember to be conscious of the volume of email that groups may produce.
  • Groups are intended for peer-to-peer dialogue and communication among small workgroups and teams. They are not intended to replace official university communications channels.
  • Don’t subscribe people to your group without their knowledge.
  • It is considered “proper” to invite members to groups and not to directly add members without their knowledge and consent. Google limits the number of users who may be directly added to a group without an invitation.
  • You can always unsubscribe yourself from a Google Group of which you are a member.
  • An exception to this is the university-level email message groups, to which you will always be subscribed. These email groups are used explicitly for sending “need to know” high-level university information to you and are mandatory.
  • Use of Google Groups is subject to The New School’s Information Resource Acceptable Use Policy.