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Add Images in frozen sections in Sheets


If you use Google Sheets you will will now be able to add images to sections of you worksheet that you have frozen. You can use this to brand the various spreadsheet you have designed by added a logo or image. To insert an image in a frozen section, select a cell in the row and click on Insert > Image. You can then resize and move your image to fit the section or rows as you see fit. For more information and detailed instructions, visit the Google Support Center.

Google Docs, Sheets, and Slides added to the App Launcher


Please be advised that the Apps Launcher in your New School Google Apps has recently been updated and you will notice a few changes to the display of apps icons. When you open the Apps Launcher you will now see the Docs editors―Docs, Sheets, and Slides. These editors icons are now displayed on the first screen of the App Launcher, along with your other New School Google Apps services. You may also note that the Groups and Contacts icons were moved to the ‘More’ screen to make room. To access these icons from the Apps Launcher you will need to click the 'More' bar at the bottom of the Apps Launcher window.

Card Services has a New Location

The Card Services office is now located at 72 Fifth Ave., lower level. For new, replacement, or other Newcard-related services, visit Card Services during these extended hours through February 13:

January 20-30
9:00 a.m.-8:00 p.m. Monday-Thursday
9:00 a.m.-4:45 p.m. Friday

February 2-13
9:00 a.m.-6:00 p.m. Monday-Thursday
9:00 a.m.-4:45 p.m. Friday

To add funds to your Newcard and see a list of merchants who accept Newcard Cash, visit the Newcard website.

The NEW MyNewSchool

On January 14, 2015 Information Technology launched a major upgrade to the University portal, MyNewSchool. The goal of the portal is to support and enhance your experience at The New School. We look forward to working with the New School community to determine additional content and functionality needs.

Here are some highlights of the NEW MyNewSchool:

Content Organization

  • Me: initial page delivers content relevant to you; 
  • Academics: content related to teaching and learning; 
  • Services: resources to assist you to get things done; 
  • Community: news, events, and other activities at The New School

In-page Content
Where possible, content is delivered within the system, rather than just linking out to another web page or application.

Single Sign On
Automatically login to external applications such as New School Email, Calendar, Canvas, etc. With these enhanced Single Sign On (SSO) capabilities, you will also see a new login page for MyNewSchool, Google Apps, Canvas, and Learning Portfolio and other applications in the near future. Read A Simple Intro to Single Sign-On to learn more.

Responsive Design
MyNewSchool is now designed to be viewed on both desktop computers and mobile devices.

Coming Soon…

Changing your Profile Photo
There has been significant feedback about the ability to change your profile photo. Currently, the photo displayed by default is taken from the NewCard system. We are currently working on a feature which will allow you to change your profile photo.

Groups for Employees
The Groups application that was available in the old MyNewSchool is no longer available. IT is in the process of moving all folders and files from the old MyNewSchool to a secure area in Google Apps. If you have any questions about this, please contact

As with any major transition to a new system, there may be features that are still being tweaked and a few that don't yet work. If you experience this, please submit a ticket to IT Central or call xHELP (x4357).

Distributed IT Service Desk Available Orientation Week and First Week of Classes



Information Technology will have distributed Service Desks during orientation week and the first week of classes. Please drop by one of our Service Desks with any questions on technology resources and services. We are excited to meet students, and provide our support! 


Orientation Week IT Distributed Service Desk:

Dates: Tuesday - Friday, 1/20/15-1/23/15
Location: 6 East 16th St. Lower Level Lobby
Time: 10:00 a.m. - 5:00 p.m.

First Week of Classes:

Dates: Monday - Friday, 1/26/15 - 1/30/15

IT Distributed Desk A
Location: 66 West 12th Street, Lobby
Day and Time: Monday - Thursday, 11:00 a.m. - 2:00 p.m. and 3:30 p.m. - 6:00 p.m.,
Friday, 11:00 a.m. - 2:00 p.m. and 3:30 p.m. - 5:00 p.m.

IT Distributed Desk B
Location: 2 West 13th Street, Lobby
Day and Time: Monday - Thursday 11:30 a.m. -1p.m., 2:30 p.m - 4:30 p.m. and 6:00 p.m. -7:30 p.m.,
Friday 11:30 a.m. - 1:00 p.m. and 2:30 p.m. - 4:30 p.m.

IT Distributed Desk C
Location: University Center, Lobby
Time: Monday - Thursday, 11:30 a.m. -1:00 p.m., 2:30 p.m. - 4:30 p.m. and 6:00 p.m. -7:30 p.m.,
Friday 11:30 a.m. - 1:00 p.m. and 2:30 p.m. - 4:30 p.m.

Changes to Technology Spaces on Campus

_AH01 The 3rd and 4th floor computer labs, classrooms, and Print Output Center at 55 W. 13th St. are permanently closed in preparation for Mannes moving downtown and into this building.

Starting on January 26, University Center (63 Fifth Ave.) will have four new computing classrooms in the basement level (C1). You are welcome to use the computers when classes are not in session. Also, the Library (6th fl.) has laptops available for checkout.

For printing, please visit room 432 at University Center; in addition, the 5th floor at University Center has wireless printing capabilities.

Additionally, the new Innovation Center (6 E. 16th St., 6th fl.) will open on Jan. 26. and will have open lab stations and laptop checkout opportunities.

The New MyNewSchool ...Coming Soon

announcementThe launch of the new MyNewSchool will take place next week on January 14, 2015. Approximately two hours of downtime is required to make the transition. This downtime will occur between 7:00 a.m. and 9:00 a.m.You will then be able to log in to the new MyNewSchool at the same address as before:

New Single Sign-on Offering
You will see a new login page to access Canvas. On January 14, 2015 when the new MyNewSchool is introduced, you will be able to login automatically to New School Google Apps, as well Canvas and Learning Portfolio from a new 'Apps Locker' made available MyNewSchool. Additional applications will be added in the near future. To find out more about this new single sign-on capability, read this simple intro to single sign-on on the IT News blog.

A Simple Intro to Single Sign-On


The new MyNewSchool uses single sign-on technology to make it possible for you to move between several commonly-used Web-based applications, including MyNewSchool, Google Apps, Canvas, the Student Success Network, and online bill payment, without having to re-enter your username and password. In general, the single sign-on process should be transparent to you, behaving in the “expected” way most of the time. However, if you use multiple devices or multiple web browsers simultaneously, this article will help you understand how that usage affects your use of single sign-on.

Single sign-on works at the individual browser level (for those more technically minded, it relies on browser cookies). As long as you stay in the same browser session, you can move from one single sign-on enabled application to another without having to re-enter your username and password. If you use multiple devices, each device has a separate browser, and therefore a separate single sign-on session. This means that even if you’ve already signed onto an application on your laptop, you’ll still have to sign on again if you then switch to the web browser on your phone. Likewise, if you open MyNewSchool in a Chrome browser session, and then visit Canvas with Firefox, you’ll have to sign in to Canvas again, because it doesn’t share information with Chrome.

With the old MyNewSchool, you had to sign into MyNewSchool before you could use any of the “automatic sign-on” links to other applications. With the new MyNewSchool single sign-on, this isn’t the case--you can “start” by signing on to any single sign-on equipped application you want, and all the other single sign-on applications will just work. So you can start with MyNewSchool and then go to the Student Success Network, or you can start with Google Apps and then go to Canvas. Here are the specifics on how it works (this assumes you’re using the same web browser on the same device):


  1. When you first start a new web browser, you’re not signed in to any applications.
  2. When you visit a single sign-on enabled application (say, MyNewSchool), the application server asks your browser for the “application ticket” it needs to let you into the application. If your browser doesn’t have a ticket (and it won’t, since you haven’t signed in yet), the application tells your browser to go to the single sign-on server to get one.
  3. The single sign-on server checks its database and also requests some information from your browser to determine whether you’ve signed in already. Since you haven’t signed in yet, the single sign-on server will prompt you for your username (NetID) and password.
  4. Once the single sign-on server determined that you’ve signed in, it creates the special “application ticket” to tell the application that you’re all signed in and allowed to use the application, and then it tells your browser to go back to the application server.
  5. The application server again asks your browser for the “application ticket” it needs to let you into the application. But this time, your browser has one, so the application checks to make sure the ticket is valid, and then grants access.
  6. Later, when you visit another application (say, Google Apps), the same set of steps (starting at Step 2) is followed. But this time, when you get to the single sign-on server, you’ll already be signed in, so you won’t be prompted to enter your username and password. The “application ticket” will be generated for the new application, you’ll be sent back to the application server, and access will be granted.


It all sounds more complicated than it is. The important thing to remember is that “application tickets,” and the additional information the single sign-on server users to determine whether you’re already signed in, are stored in your web browser. If you completely exit the browser, all your single sign-on information will be forgotten and you’ll have to sign in again with your NetID and password. If you sign in using one browser, and then start up a different browser, the second browser will not know that you’re signed in (because browsers don’t share information), so you’ll have to sign in again with your username and password.

We hope that you find single sign-on a useful new feature of the new MyNewSchool. Over the coming months we plan to enable additional applications for single sign-on, making it even easier for you to get things done.

Data Privacy Day

infosecurityOn January 28, the United States, Canada, and more than 40 countries will celebrate Data Privacy Day 2015. Designed to raise awareness about privacy as a right and as a responsibility in our digitally dependent and highly networked world, Data Privacy Day highlights the actions that corporations, governments, nonprofits, educators and individuals can take to protect the privacy of personal information.

Information security and privacy are also important in our personal lives. Identity theft continues to be one of the fastest growing crimes in the United States. This crime varies widely, and can include financial identity theft (checking and/or credit card fraud), criminal identity theft, governmental identity theft, and medical identity theft.

In a study about Facebook usage by a Columbia University scientist, every single participant in the study was found to be sharing something they had intended to keep private. So, how private is your data?

Did you know that the The New School’s Director of Information Security has published a “Security Handbook” on the IT website to help guide you protect your personal data. This resource highlights some simple steps you can take to ensure that your personal information is safe and secure.

Table cell merging in Google Docs

Google-Drive-iconGoogle’s recent release of table cell merging provides you with the ability to merge the cells of a table in your text and presentation documents. Merged table cells can span more than one row and/or column.

To merge cells in a document table, highlight the cells you would like to merge, and click “Merge cells” from the Table menu. This feature is also available in the right-click menu (select Merge cells). Merged table cells in Word documents can now be imported as well.

For step-by-step instructions for this and other table editing features available in Google Docs are available on the Google Apps Help Site.

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