Students cannot begin working and will not be paid until completing all paperwork and providing proper I.D. (e.g. U.S. Passport, or valid Drivers License and Social Security Card). There is a processing delay of at least 4 weeks before receiving the first paycheck.
Students must complete a biweekly timesheet signed and initialed by a supervisor. Timesheets are due by 12 p.m. on the last day of each pay period. Late timesheets will not be processed until the following pay period.
Timesheets lacking correct dates or a supervisor's signature and initials will not be processed. Students are required to sign their timesheets and include the appropriate pay period number. (When computing fractions of hours worked, please round to the nearest quarter hour.)
Students can work up to 20 hours a week during the semester and up to 40 hours a week during official university breaks. Students are required to take at least a half-hour break after working more than five consecutive hours. One half-hour will be deducted from a timesheet for each required break not taken.
Paychecks are mailed out or directly deposited into your bank account by the Payroll Office (80 Fifth Ave., 4th floor) on a bi-weekly basis.
Graduating students may not work after attending their final class or exam. Federal Work Study income is taxable. Students are responsible for tax liability incurred. Work-study awards are not deducted from tuition balances. Student Employment Contracts must be renewed each fiscal year (July 1).
In order to work on campus, students need to fill out Federal and New York State Tax withholding and Employment Eligibility forms. (If you are an international student, you will need individual assistance with these forms.) Remember to use your permanent address on all of the forms. International students should use their U.S. address. Please understand that the Student Employment Office cannot give you tax advice.
Income earned under the Federal Work-Study or the On-campus Student Employment (OCSE) Program is taxable. As with any other income, you are responsible for any other tax liability incurred through your student employment earnings.
All forms for exemption must be re-filed with each new calendar year.
Please be aware that you may not work and will not be paid until all of these required forms are correctly completed and submitted to the Student Employment Office along with a signed Student Employment Contract. If you have any questions, we are here to assist you on Monday through Friday, 9 a.m. - 5 p.m.
You will not be eligible for unemployment or any other benefits if your position becomes terminated.
Most paychecks have some money deducted. The following items are on the paychecks issued by the New School.
Gross Pay
The total amount you've earned in this pay period.
FICA
The amount withheld for Social Security and Medicare.
Federal and State Tax
The amounts withheld for federal and state income taxes. These amounts are based on information you give your employer when you fill out tax withholding forms.
Other
You may have other deductions.
Net Pay
This is the dollar amount of your check, after subtracting all deductions.
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