Preferred Vendors

Audio and Video Equipment [+]


B&H – University Credit Card Preferred

  • B&H has set up a website specifically for The New School.
  • You can register for a B&H account at www.bhphotovideo.com/thenewschool.
  • Once you have registered, notify purchasing@newschool.edu who will confirm that you are set up under The New School.

* Please note that only email addresses with the newschool.edu domain will be accepted for registration.

  • After registration is complete, you will have access to B&H contract pricing, and sales tax will be omitted from your orders. You will also be able to generate quotes. Individuals issued a New School credit card will be able to check out their own orders.
  • Individuals not assigned a card are advised to submit quotes along with approved purchase requisitions to Purchasing for processing.
  • Please allow 1-2 business days after registration for your account to reflect the checkout option and omission of sales tax.

Calumet Photo – University Credit Card Preferred

  • If you wish to place an order with Calumet Photo, contact our account representative, John Rosett, at john.rosett@calumetphoto.com or 212.989.8500 x4527 for a quote.
  • Once you receive a quote, you can arrange payment through your New School–issued university credit card. If you do not have a credit card, submit a purchase requisition form along with the quote to Purchasing.

Books [+]


Amazon – University Credit Card Preferred

Contact Purchasing at purchasing@newschool.edu to request a profile under The New School's corporate account with Amazon.

  • You will need to provide your New School email address along with payment information for the credit card you've been issued.
  • Only individuals issued a New School credit card are eligible.
  • You will be notified when registration is complete.
  • Registration under the university's corporate account exempts you from paying sales tax on your orders.*

*Orders fulfilled directly by Amazon.com exclude sales tax, but orders fulfilled by third-party vendors may be subject to sales tax. It is your responsibility to contact vendors to request the removal of sales tax.

Computer Equipment, Printers, and Peripherals [+]

Effective immediately, all IT related requisitions or direct credit card purchases MUST be emailed to LeeAnn Haines (hainesl@newschool.edu ) in Information Systems for review.  

She will respond to your request within 24 hours.

For more information on computer hardware, refer to our Purchasing Equipment Web page.

CDW - University Credit Card Preferred

Contact: John Prestiano, Senior Account Manager - Higher Education

CDW-G 2 Enterprise Drive, Suite 404
Shelton, CT 06484
Phone: 866.687.2780 x87048
Fax: 847.990.8080
johnpre@cdw.com

Hewlett Packard - University Credit Card Preferred

Contact: Edward Bush

Inside Sales Representative, Personal Systems Group
New York Metro Education for State and Local Government
800.277.8988 x7725766
edward.bush@hp.com

Apple - University Credit Card Preferred

Contact: Heather Patrick

Northeast Account Executive, Apple Education Division 
New York State
Phone: 512.674.6907
Toll-free: 800.800.2775 x46907
hpatrick@apple.com

An Apple ID is required. See the instructions below.

Steps to Sign Up for an Apple ID

  • Log on to the registration site at https://myaccess.apple.com.
  • Complete the identification fields, enter the security text presented, and click "Next."
  • A validation key will be sent to your email. Copy and paste the key into the validation field.
  • Click "Continue," then "Continue" on the Primary Location Selection page.
  • Enter the school name or account number and click the blue "Search" button.
  • Select the correct school location and click "Next."
  • Agree to Terms of Service.
  • Enter password, security Q&A, date of birth, and optional rescue email address; then click "Next."
  • Choose your "Role" for Apple Online Store access ("Purchaser" or "Proposer").
  • Input your manager's name, email address, and phone number, and click "Next."
  • Review and confirm your information, then click "Submit."
  • Click "Sign In" if you want to add locations in MyAccess; otherwise, you can exit the application by simply closing the page.
  • Validation Process
  • You will receive an in-process notification email, followed by a welcome letter. Once you have received your welcome letter, you can shop and create proposals to be sent to your purchaser.
  • Visit https://ecommerce.apple.com, select your country, and log in to the Apple Store for Education.

Support

If you encounter any problems with registration, send an email to user.support@apple.com or call the support team at 800.800.2775, option 6, for assistance.

More Direct - University Credit Card Preferred

Contact: Steven Sachs

Senior Account Manager
Phone: 718.432.1148
Fax: 866.277.8030
(new)| Cell: 914.649.1155*
ssachs@moredirect.com
www.moredirect.com

For more information on computer hardware, refer to our Web page:
www.newschool.edu/ofb/purchasing/equipment.

Computer Software [+]

Effective immediately all IT related requisitions or direct credit card purchases MUST be emailed to LeeAnn Haines (hainesl@newschool.edu ) in information systems for review.  

 She will respond back to your request within 24 hours.


Logisoft – University Credit Card Preferred

Contact: Bob Long Regional Sales Manager

Logisoft 6605 Pittsford-Palmyra Road, Suite E1
Fairport, NY 14450
1.888.LOGISOFT x125
Phone: 585.598.8625
Fax: 877.213.7671
rlong@logisoft.com

For more information on software, refer to our computer software webpage.

Flowers

The New School has an account with 1 800 Flowers. Please access the order form, fill in all the information, and have it approved. Fax your order to the number listed. The New School will be billed for your order. If you have any questions, please contact purchasing@newschool.edu or extension 3733. 

Flowers [+]

The New School has an account with 1 800 Flowers. Please access the order form, fill in all the information and have it approved. Fax your order to the number listed. The New School will be billed for your order. If you have any questions, please contact purchasing@newschool.edu or extension 3733. 

Food, Beverages, and Restaurants [+]

While Dining Services can handle small-scale as well as large-scale events, there are minimum charges and/or service fees that apply to all catering. These fees help to cover the staffing costs associated with preparation, delivery, and set-up.

·         There is a $75 minimum charge for all catered events. (You may choose fare that meets that threshold or process a smaller order at $75.)

·         There is a $25 service charge for events after 5:00 p.m. on business days.

·         There is an additional service charge of $75 or $150 (depending on the duration) for events on weekends.

 It is usually more economical for staff to handle their own arrangements for basic hospitality such as refreshments for small meetings. It is acceptable to use an outside vendor for

·         Food/beverage service for five or fewer guests

·         Food/beverage service for less than $150 during business hours (8:00 a.m. – 5:00 p.m., Monday through Friday) or $250 on evenings or weekends

·         Events at New School locations beyond the Greenwich Village campus

·         Events where Kosher food is required

If you have questions about an event you are hosting, contact the Dining Service Department at catering@newschool.edu or 212.229.5161 to discuss your needs and arrive at the best plan. Or visit the web page at https://newschool.catertrax.com/.

Food

Grey Dog - University Credit Card Preferred

  • The Grey Dog is located at 90 University Place. Purchases can be made with your New School credit card. Please present your card to the cashier before being rung up.

Witchcraft - University Credit Card Preferred

  • Orders can be placed by calling 212.780.0577, option 4. State that you are with The New School and provide your credit card number.

Beverages

Lots-N-Lots - University Credit Card Preferred

  • Lots-N-Lots is the university's preferred soft drink/beer vendor. Orders must be placed at least three business days before an event to ensure timely delivery. See the price list at  www.lotsnlotsonline.com.
  • Please email your requisition to lotsnlotsonline@yahoo.com
  • If you have a university-issued credit card, indicate that on the requisition form. A representative from Lots-N-Lots will call you to obtain the number, or call 917.578.7666. The number will be entered into their system and kept on file for your next order.

Contact the Purchasing Department (purchasing@newschool.edu or 212.229.5323 x3733) if you have any questions about this account.

Wine and Spirits

Chelsea Wine Vault – University Credit Card Preferred

Located in the historic Chelsea Market building
75 Ninth Avenue at 15th Street, New York City
Tel: 212.462.4244
Fax: 212.463.9589

The main contact for The New School at Chelsea Wine Vault is Krista Lee.

The New School has established a relationship with Chelsea Wine Vault as the provider of wine and spirits for the university. Chelsea Wine Vault offers an extensive selection of fine wines and has an expert staff and sommelier. They are happy to answer any questions and help you select wine for your event.

  • The New School receives a 20 percent discount on wines. See sample offerings (PDF). Note that this discount applies to any purchase, not just wines on the sample list.
  • To place an order, fax your purchase requisition directly to Chelsea Wine Vault at 212.463.9589. As always, the requisition must include a contact name, phone number, delivery location, and preferred delivery time. It must also bear an authorized approval signature and designated FOAP.
  • If you have a university-issued credit card, please indicate that on the requisition form. A representative from Chelsea Wine Vault will call you to obtain the number. It will be entered into their system and kept on file for your next order.
  • An authorized signature will be required at the time of delivery. The vendor copy of that signature in conjunction with the original requisition will authorize payment by Accounts Payable (if a university credit card is not used). There is no need to forward your delivery receipt to AP.
  • Departments ordering spirits should monitor their usage as orders are placed.
  • Delivery to New School facilities and events is free in Manhattan.
  • Chelsea Wine Vault's delivery hours are noon to 5:00 p.m. A two-hour delivery window is required; please schedule accordingly. Chelsea Wine Vault requires at least 48 hours' notice for all orders. Orders with a delivery time of "ASAP" will not be fulfilled; you must provide a specific date and two-hour time frame.

Contact the Purchasing Department (purchasing@newschool.edu or 212.229.5323 x3733) if you have any questions about this account.

Restaurants

  • You are free to make arrangements for dining at establishments of your choosing if you have obtained the necessary approvals.
  • It is your responsibility to make your reservations and/or arrangements and follow up with the vendor to confirm them.
  • Payment should be made with a New School–issued credit card. If anyone in your party is unable to provide a university credit card, arrangements should be made in advance to have the credit card information of your manager and/or budget approver sent to the vendor.

*Contact the Purchasing Department if you need to have a sales tax exemption form forwarded to the vendor to ensure exclusion of sales tax from your bill.

Furniture [+]

All furniture requests must be approved by the Office of Design and Construction. Contact Adam Reale at realea@newschool.edu for assistance.

Hardware [+]

Grainger – University Credit Card Preferred

  • You can register for a Grainger account at www.grainger.com.
  • Instructions are as follows:
  • Select "Register Now" (upper-right-hand corner).
  • The New School account number is 807179320.
  • Select "My organization already has an account" and enter the account number.
  • Begin registration.

* Please note that only email addresses with the newschool.edu domain will be accepted for registration.

After your registration is complete, you will have access to the New School account with Grainger, which provides discounted pricing and exemption from sales tax.

Memberships/Web Services [+]

Please use your university credit card for any membership and any Web service (whether annual or monthly/quarterly ongoing charges)

MetroCards [+]


  • Use your university credit card to obtain MetroCards.
  • Call the New York City MTA Transit Store at the Grand Central location, 212.878.0106, to arrange for purchases of multiple cards. You must call in orders in advance.

Contact the Purchasing Department (purchasing@newschool.edu or 212.229.5323 x3733) if you have any questions.

Office Supplies [+]


WB Mason

Get an Online Account for Office Supplies

  • The university currently uses WB Mason as our vendor for standard office supply products. All ordering is done online at the approved New School/WB Mason website, b2b.wbmason.com/login_main.aspx.
  • The university has mandated the use of 100 percent postconsumer recycled content copy paper in all desktop printers, fax machines, and floor copiers.

To obtain an online account for new associates:

  • Complete the Get Online Account for Office Supplies form.
  • New School Purchasing will set up your account and email your log-in along with ordering information to you.
  • If you do not have the current WB Mason catalog and would like to have one sent to your office, you can order the catalog online (item # on home page) or call 1.888.926.2766 x8364.

Damaged Goods, Mistakes in Shipping, Returns, etc.

  • Contact WB Mason at 1.888.926.2766 x8364.
  • Have your confirmation order number available when you call. This number can be found on the packing slip. Items ordered incorrectly may be returned for credit.
  • WB Mason will arrange for pick-up.
  • Do not send items to the mail room. WB Mason will pick up items only from the original delivery address. A new Office Supply Requisition form must be submitted requesting the correct item. Your budget account will be credited once the incorrect item has been returned and received by WB Mason.

Art Supplies

Dick Blick – University Credit Card Preferred

The Purchasing Department has established an account with Dick Blick that exempts orders from sales tax.

Follow the steps below to use this account:

  • At Check Out, select the "School and Business Checkout" option.
  • The New School customer number is 048280149.
  • The New School customer zip code is 10011. Always use the zip code 10011, not the billing or ship-to zip code.
  • Continue Check Out with your reference, billing, and shipping information.
  • At Payment Options, select the "Procurement/Credit Card" option and enter your credit card information to complete your order.

Photocopiers and Multifunctional Devices [+]


If you would like to lease a new unit, contact Purchasing at 212.229.5323 x3733 or purchasing@newschool.edu.

For Existing Units

    Placing a Service Call

    • Each unit has a tag with a service number to call.
    • Give the ID number to the customer service dispatcher.
    • Tell the dispatcher if a service code number appears on the Konica LCD.
    • Briefly describe the problem.
    • A customer service representative will come to repair your Konica device.

    Ordering Supplies

    • Call the service number on the tag.
    • Give the model and serial number.
    • Tell the dispatcher if a service code number appears on the Konica LCD.
    • Tell the supply representative that you need toner or staples.

NOTE: Please order toner when you place the last toner cartridge in your machine—do not wait until you are completely out.

Printing and Reproduction [+]


Village Copier

 

Village Copier is the preferred vendor for the university’s printing and reproduction needs. A dedicated online portal exists to place orders for materials, course packets, syllabi, and exam printing services. Request an account and user log-in by contacting the Purchasing department at purchasing@newschool.edu. Registered users receive New School discounts up to 50% off regular pricing when placing orders online.

 

Stationery [+]


Dupli

In keeping with our goal of spending responsibly, we have partnered with Dupli Envelope & Graphics of Syracuse, New York, to fulfill our stationery needs. Dupli has established an online site at which orders can be placed: www.newschool.edu/stationery.

To request an online account, go to the link above and complete the Request for Dupli Account online form. Purchasing will assign you an account and send log-in and ordering information to you by email.

Subscriptions [+]


University Credit Card Preferred

Use your university credit card for subscriptions and other periodical purchases.

Toner [+]

The Purchasing Department aims to provide your department with the lowest possible costs while leveraging volume and obtaining the best value for the university. The university has established a contract with WB Mason as our preferred vendor of toner for all items except copiers. Most copiers have a separate maintenance plan that includes toner. Contact purchasing at 212.229.5323 x3733 to find out whether your copier is covered.

Toner for Copiers

Konica Minolta Business Solutions is our primary source for copier toner. To order toner, contact Konica Minolta Business Solutions at 877.551.3258.

If your department has a copier that was leased from a different vendor, contact the Purchasing Department to see whether you have a current maintenance plan. If one is in place, toner is included in the plan and we will give you the number to order supplies. If no maintenance plan is in place, fill out a Purchase Requisition (PDF) form and send it to the Purchasing Department.

Toner for Printers and Fax Machines

Toner can be ordered through our office supply vendor. Refer to the Office Supply page for ordering. If your toner is not listed on WB Mason's website, contact Purchasing at purchasing@newschool.edu or 212.229.5323 x3733.

Recycling Toner

As part of our efforts to preserve the environment, The New School works with WB Mason to recycle toner cartridges.

Have used toner cartridges wrapped and ready for pick-up by the delivery person from WB Mason.

Scams

Be on the alert for unsolicited calls from vendors who attempt to ship you copier supplies or office supplies. The caller will generally inquire about the make and model of your copier and the employee who requisitions supplies. The caller probably works for a company that ships unsolicited copier supplies, like toner, at inflated prices. The caller will offer some justification for the call (such as a major customer in the area going out of business or a limited-time discount offer on an item whose price has gone up). Remember that supplies are generally included in maintenance agreements. Refer such calls to the Purchasing Department, as the entire university may benefit from the offers if the calls are legitimate.

 We have developed a list of useful tips to prevent departments from being swindled by questionable suppliers:

  • If someone calls you about the "renewal of a previous order," ask him or her for the original purchase order number. If the caller produces a purchase order number, check the validity of the number and the ordering department. If the caller cannot produce a valid purchase order number, try to obtain the caller's phone number for your records; then contact Purchasing.
  • If you receive an invoice in the mail for an order for which you have no record, read the invoice carefully. If the fine print states, "This is not an invoice. Material will not be shipped without prepayment," save the invoice and contact Purchasing for assistance.
  • Never authorize a shipment of supplies to a caller soliciting business over the phone.
  • If you receive a shipment of supplies that were never ordered, do not open the packages or use the supplies. Store the shipment in a secure area, save the packing list, and contact Purchasing for assistance.
  • Never enter into negotiations with a caller attempting to "resolve an invoice problem" for a shipment or invoice from an unknown or questionable supplier. Contact Purchasing immediately for directions or assistance.

If you are unsure about dealing with a particular supplier, contact Purchasing at 212.229.5323 x3733 for assistance.

Wireless Devices Policy [+]


The following policy applies to all wireless devices, including cell phones, BlackBerry devices, and iPhones provided to employees by The New School.

The New School provides employees with wireless devices to help them carry out their job responsibilities and advance the mission of the university; employees are not permitted to use university-issued wireless devices for personal calls. The Office of Finance and Business has selected vendors that best suit the university's wireless needs.

All requests for wireless devices, service, and replacement equipment must be made in writing using a purchase requisition. Include the following information on the form:

  • The user's name and title
  • The type of device desired: cell phone, BlackBerry, or iPhone
  • A business justification
  • If a number port is required, the user's name, the previous carrier, and the number to be ported
  • Whether the request is for domestic or international service or both (please note that mobile devices are not set up with international service unless it is requested with your order; if you require international service for business travel after your initial order, Purchasing must be notified one month before your departure)
  • For name changes, the current name, new name, carrier, and mobile number
  •  To cancel service, the user name, carrier, and mobile number

Fax the purchase requisition to 212.229.1827 or email it as a PDF to purchasing@newschool.edu. Either fax or email the form; doing both may result in a duplicate order. Each request requires approval from the appropriate department head.

If you need cellular or data connectivity for business use while traveling internationally, please advise the Purchasing Department before your trip. International users will be put on a global plan that incurs roaming charges at a slightly reduced rate. Remember that even with a global service plan, international roaming is expensive and charges can add up quickly. It is best to limit use of your wireless device when you are traveling outside of the United States. Most carriers send a courtesy notice to your device when international roaming charges exceed $50.

All wireless users should use discretion when discussing confidential matters in places where unauthorized individuals can overhear.

New York and New Jersey laws prohibit driving a car while holding a phone to your ear. It is also unlawful and dangerous to email or text while driving. Users must use a hands-free device or stop the vehicle in a safe place before using the telephone or data functions. Other states, countries, counties, and municipalities have enacted ordinances either banning or restricting talking, emailing, and texting while driving. The New School expects employees with university-issued devices to comply with all local laws pertaining to wireless devices and driving. To see a list of restrictions in effect throughout the United States, go to www.ghsa.org/html/stateinfo/laws/cellphone_laws.html.

Each employee assigned a wireless device is responsible for its security and maintenance and must immediately inform Purchasing if it is stolen, lost, or damaged. If a New School employee with a wireless device is terminated, it is the manager's responsibility to collect the device. If the manager replaces the employee, he or she can keep the device and provide Purchasing with the new user's name. If a device is broken or no longer needed, it must be returned to the Purchasing Department. Contact Christopher Malfa at 212.229.5323 x3674 or email purchasing@newschool.edu for more information.

In the event of a service interruption or technical problems with a wireless device, contact the carrier directly using the following customer service numbers:

AT&T: 800.331.0500

Sprint/Nextel: 877.639.8351

Verizon Wireless: 800.922.0204

Deans, officers, and anyone else with a BlackBerry device installed on the BlackBerry Enterprise Server (BES) should contact the IT department for technical assistance.

Note: Failure to follow university policy may result in the suspension or termination of wireless telephone service.

 
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