Purchasing Requisition Faqs
How long does it take to process a purchase requisition?
A. Requests are normally processed within 3-5 business days. Purchase orders are faxed or emailed to the vendor. Please provide fax number if possible.
Can I fax the requisition?
A. Yes. To prevent order duplication, do not forward the originals.
Can I submit a requisition for items less than $100.00?
A. Yes. Purchase requisitions are required for processing requests of any dollar amount.
Do I need to specify a vendor?
A. No. just make sure you have provided the following information (type or print clearly):
- Complete description of the items requested: dimensions, color, quantity
- Shipping Information: your name, department name, location, room number
- Budget number and Deans or Budget Director’s approval
- If you have a specific vendor, be sure to include the vendors full name, mailing address, contact name, phone and fax numbers. Also include the
vendors quotation or proposal.
What should I do if I run out of space on the bottom of the requisition to write-in all the items I want to purchase?
A. Attached a separate sheet of paper to continue your request. Be sure to include all the necessary information to process your order: description of the
product, quantity, and unit cost (if known). Type or print clearly.
If I want to order the same type of product, but for different staff members in my department, do I have to fill-out a separate form for each person?
A. No. If there’s just one budget number to charge, just list the products to be ordered and their quantities. The order should be shipped to one contact person.
You may make notes at the bottom of the requisition to help you keep track of the recipients once the order has arrived in your office.
Can I indicate more than one budget number on the requisition?
A. If you are splitting the cost of the order between multiple budget numbers, just indicate the budget numbers to charge and what percentage to charge each.
What should I do if the vendor short-shipped my order?
A. Contact the vendor and let them know you only received a partial shipment. Perhaps the remaining items are backordered. If you have trouble locating the vendor, please contact Administrative Services for assistance.
What should I do if the vendor cannot provide the items I requested, but they give me the name of another vendor who can fulfill my order?
A. Contact Purchasing to modify your existing purchase order to reflect the new vendor or supplier. Provide the new vendors name, address and
contact information. The modified order will be sent to the new vendor and Accounts Payable will be notified of the change.