The following policy applies to all wireless devices, including cell phones and Blackberry mobile devices, that The New School provides to employees.
The New School provides employees with wireless devices to assist them in carrying out job responsibilities and furthering the ongoing mission of the university. Using a wireless device issued by The New School for personal calls is not permitted. The Office of Finance and Business has selected vendors that best suit the university’s wireless needs.
All requests for wireless devices, service, and replacement equipment must be made in writing using a Purchase Requisition, and will be reviewed by Purchasing. The New School will not pay for any invoice or equipment that was not reviewed by the purchasing department.
Please use the Purchasing Requisition for new requests, cancellations, or changes. Include the following information on each form:
- The user’s name and title
- Type of device desired: cell phone, Blackberry or iPhone
- A business justification
- Whether request is for a new service or replacement device; if replacement, include mobile number, carrier, and reason needed
- If number port is required, include the user’s name, previous carrier, and the number to be ported
- Whether request is for domestic and/or international service. Please note that mobile devices are not set up with international service unless requested with your order. If you require international service because of business travel after your initial order, Purchasing must be notified one month prior to your departure
- For name changes, include existing name, new name, carrier, and mobile number
- To cancel service, include user name, carrier, and mobile number
Fax the purchase requisition to 212.229.1827 or email it as a PDF to purchasing@newschool.edu. Please either fax or email the form; doing both could result in a duplicate order. Each request requires approval from the appropriate department head.
All wireless users should use discretion when discussing confidential matters in places where unauthorized individuals can hear. New York and New Jersey laws prohibit driving a car while holding a phone to your ear. In addition, it is unlawful and dangerous to email or text while driving. Users should use a hands free device or stop the vehicle in a safe place before using the telephone or data functions. Other states, countries, counties, and municipalities have enacted similar ordinances either banning or restricting talking, emailing, and texting while driving. The New School expects employees with university-sanctioned devices to be in compliance with all local laws pertaining to wireless devices and driving. The following link lists restrictions throughout the United States: www.ghsa.org/html/stateinfo/laws/cellphone_laws.html.
Each employee assigned a wireless device is responsible for its security and maintenance and must immediately inform Purchasing if it is stolen, lost, or damaged. If a New School employee with a wireless device is terminated, it is the manager’s responsibility to collect their device. If the manager is going to re-hire, he or she may keep the device and notify Purchasing of the new user’s name. If a device is broken or no longer needed it must be returned to the purchasing department. Please contact Christopher Malfa at 212.229.5323 x3674 or email purchasing@newschool.edu for more information.
In the event of a service interruption or technical problems with a wireless device, contact the carrier directly using the following customer service numbers:
- Sprint/Nextel: 877.639.8351
- Verizon Wireless: 800.922.0204
Deans, officers, and anyone else whose Blackberry device is installed on the Blackberry Enterprise Server (BES), should contact the IT department for technical assistance.
Please note: Failure to follow university policy may result in the suspension or termination of wireless telephone service.