Procedure Statement
Equipment is defined as computers, printers, copiers multi-function machines, etc. The purchasing department has established relationships with vendors that supply equipment to the university. The pricing structure is extremely aggressive and the turn around time meets our requirements.
In keeping with the university's sustainability efforts, the PC and laptop hardware recommended in these pages have earned EPEAT's highest rating of GOLD. EPEAT is part of the Green Electronic Council, which evaluates electronic products based on their impact on the environment.
EPEAT is based on the IEEE 1680 family of standards for electronic product environmental assessment. Desktops and laptops that meet 23 required environmental performance criteria may be registered in EPEAT by their manufacturers. Registered products are rated Gold, Silver, or Bronze depending on the percentage of 28 optional criteria they meet above the baseline criteria. EPEAT operates an ongoing verification program to assure the credibility of the registry.
HP
Please contact the Help Desk before you submit a purchase requisition form for computer related equipment. The Help Desk will help you determine whether your purchase is compatible with existing equipment and our Network services.
Instructions for Purchasing HP Computer:
1. Log on to http://government.hp.com/hub.asp?agencyid=135&state=NY
2. Click on the product you would like - Desktops, Tablet PCs, or All in One units, etc.
3. Select model
4. Select standard model or, Click on customize it to – view, change, or upgrade specifications of unit.
5. Change specs or leave as is
6. Scroll to the bottom of the page. Then click on Quote it.
7. Print out quote sheet
8. Attach quote sheet with purchase requisition and send to Purchasing
Apple
Please contact the Help Desk before you submit a purchase requisition for computer related equipment. The Help Desk will help you determine whether your purchase is compatible with existing equipment and our Network services.
Instructions for Purchasing Apple Computer
1. Log on to www.Apple.com
2. Click on Education - (gray lettering on top)
3. Click Higher Education
4. Click Apple Store
5. Click Shop for your School
6. Click Higher Education
7. Select within the drop down - The New School
8. Page opens to The New School recommend systems page
9. Click on the unit of your choice
10. View the specs of the units
11. Add or leave as is on the specification sheet.
12. Update pricing – for additions
13. Send for proposal
Once you send for a proposal; proposal number appears on the top left hand side on the page, kindly print out the web proposal. Submit a purchase requisition with the web proposal printout.
Receiving & Installation of Computers
Delivery of all units are shipped to 55 West 13th St. - Mailroom
The Help Desk will contact you when the PO for your new computer is processed. At that time, they will help you back up the file on your old machine and discuss the configuration of your new machine. You will be given an estimated delivery date. When your machine arrives, call the Help Desk, ext. 2828 and they will schedule the installation. Generally the installation will occur within three days of delivery.
Printers
HP Color LaserJet CP1210 Printer (Personal)
Feature:
- Black: Up to 12 ppm (pages per minute)
- Color: Up to 8 ppm
- 600 x 600 dpi resolution
- 1 input tray
- Monthly Duty Cycle: 25,000 pages
- Paper trays capacity: Up to 150 sheets
- Quiet Compact Design - $224.00
HP Color LaserJet CP2020 Printer
Features:
- Up to 21 ppm (pages per minute)
- Monthly volume: 40,000 pages
- 600 x 600 dpi resolution
- Up to 3 input trays
- 550 sheets – $349.00
HP Color LaserJet CP3520 Printer
Features:
- Up to 30 ppm (pages per minute)
- Monthly volume: 75,000 pages
- 1200 x 1200 dpi resolution
- Up to 3 input trays
- 850 sheets - $699.00
HP Color LaserJet CP3525n Network Printer
Features:
- Up to 30 ppm (pages per minute)
- Monthly volume: 75,000 pages
- 1200 x 600 dpi resolution
- Up to 3 input trays (standard: 2)
- 250 sheets - $699.00