Type of Mail Services

First-Class Mail (Domestic)

All First-Class mail received in Mail Services by 4:30 p.m. is processed and delivered to the Morgan Station Post Office the same day. Most New York City addresses receive their First-Class mail the next day.

For prompt processing, provide a valid Index or FOAP Number with your mail. Mail without a valid Index or FOAP Number will not be picked up by our Mail Services staff.

Separate and rubber band your First-Class, International, and Interoffice mail for faster processing.

The Postal Service requires all mailers follow certain addressing guidelines that allow the efficient processing of letter-size mail:

Example of correct addressing format [+]

Person's name or title: President
Company name: The New School
Delivery address: 66 West 12th Street
City, State & Zip-Code: New York NY 10011-8603
  • All mail must have a complete delivery address, a valid ZIP Code, and the return address.

  • The ZIP Code is the last item in the delivery address. It is extremely important and must be included. (If you need the Zip Code for a specific address, just log on to the Internet, and point your Browser to the Zip Code Lookup.)

  • Do not print or make any markings in the Barcode Clear Zone, which is the area 4 3/4 inches from the lower right edge and 5/8 inch from the bottom of the mail piece. The Post Office sprays the delivery point barcode in this area which speeds delivery of your mail.

  • Forwarding instructions, such as Express Mail, Special Delivery, Priority Mail, Insured, Registered or Certified Mail, should be clearly written on the mid-left corner of the envelope.

  • All boxes of mail delivered to Mail Services by the Facilities department must have a valid Index or FOAP number affixed to the carton for it to be processed. This will facilitate accurate charge-back to each departmental budget. Please Note: As of May 11, 2009, the single-piece, one-ounce First-Class Mail rate is $0.44; postcards (3.5 x 5 inches minimum, 4.25 x 6 inches maximum) are $0.28.

Special Mail Services Categories [+]

Charges for these services are in addition to the postage.

Certified Mail

The certified mail fee is $2.80, plus postage. It provides a mailing receipt, and a record of delivery is kept at the recipient's post office. A return receipt to provide the sender with proof of delivery can also be purchased for an additional fee of $1.75. Mailers can now verify delivery status over the Internet at www.usps.com. Certified mail service is available only for First-Class or Priority Mail. Certified mail is not available for international mail. For valuables and irreplaceable items, use insured or registered mail.  

Insured Mail

You can purchase insurance coverage up to $5,000 for Standard mail, as well as Standard mail matter mailed at the Priority Mail or First-Class Mail rate. For articles insured for up to $50, the fee is $1.75. The fee for numbered insurance service over $50 and up to $100 is $2.20. There is an incremental fee of $1.95 for each $100 in value over $100 up to $5,000. A receipt of delivery is signed by the recipient and filed at the delivery post office. Do not insure your packages for more than their value. The amount of insurance coverage for loss will be the actual value, less depreciation. No payments are made for sentimental losses or for any expenses incurred as a result of the loss.

Restricted Delivery

Restricted delivery ($4.50 plus postage) means that the mail is only delivered to a specific addressee, or to someone authorized in writing to receive mail for the addressee. Restricted delivery is available only for registered mail, certified mail, COD mail, and mail insured for more than $50. Restricted delivery mail addressed to officials of government agencies, members of the legislative and judicial branches of federal and state governments, members of the diplomatic corps, minors, and individuals under guardianship can be delivered to an agent without the addressee's written authorization.

Registered Mail

Registered mail is the most secure option offered by the Postal Service. It provides added protection for valuable and important mail. Registered articles are placed under tight security from the point of mailing to the delivery office. The fee for registered mail with no declared value is $10.60. The fee for registered mail valued between $0.01 and $100 is $11.50. The incremental fee for registered mail with insurance per declared value is $1.35. Return receipt and restricted delivery services are available for additional fees. Registered mail to Canada is subject to a $675 indemnity limit. For all other foreign countries, call Mail Services for the indemnity limit. First-Class or Priority Mail postage is required on domestic registered mail.  

Steps in preparing overnight letters or packages [+]

The Mail Services Department periodically evaluates and monitors private overnight couriers such as UPS, DHL, FEDEX, AIRBORNE, etc. for quality service and rates. Contracts are negotiated based upon our volume and the service we require. All couriers offer a wide variety of services. For the most current information, please contact us at extension 4612.

  • The Airbill must be filled out clearly and completely.

  • Write your department's Index or FOAP number in the Customer Reference Number section.

  • Press firmly when writing and do not remove any of the airbill copies. Mail Services will file a copy and use it for tracking purposes. If you want to keep a copy for your records, just write the airbill number down or make a photocopy of the airbill.

  • Letters and packages must be received by 4:15 p.m. in the Mail Services department to be picked up by the courier.

  • To track an overnight letter or package, call Mail Services. We have computerized tracking capabilities for most couriers with immediate response.

  • For FedEx tracking: www.fedex.com/us/tracking

  • For UPS tracking: www.ups.com/tracking/tracking.html

  • International overnight is limited to selected countries—all other countries are two or more business days. Please call Mail Services for further information.

International Mail Address [+]

All letter-size international mail is sent through the USPS. Please call Mail Services for information on other international mail services such as Express Mail International Service, Parcel Post, and M-Bag. It is very important for your department to have all International mail addressed correctly.

Line 1: Recipient's Name
Line 2: Street Address or Post Office Box Number
Line 3: Postal Code (if used), City, and Province or State
Line 4: Country Name (capitalized and spelled out - no abbreviations)
Example: Person's Name or Company
123 Russell Drive
London W1P6HQ

Steps in preparing international mail [+]

  • Separate International Mail from Domestic Mail.

  • "Airmail" should be stamped on letters and printed clearly on packages.

  • The last line of an International Mail address should be the country name capitalized and spelled out correctly.

  • Special services (Registered, Insured and Return Receipts) are also available for International Mail (International Mail cannot be sent Certified).

  • Consider using lightweight TYVEK envelopes as an economy measure.

  • Your department's Index or FOAP number must be marked or attached to your mail.

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