The United States welcomes international students and exchange visitors who come to study in our country. While you're enjoying your time in the U.S., it is very important that you understand and comply with the requirements governing your stay to ensure that you don't jeopardize your immigration status.
If your sponsoring institution is not The New School and your Responsible Officer does not work at New School International Student and Scholar Services (ISSS), you should still check in with us. The Responsible Officer here works closely with other Responsible Officers to make sure you get the information and services you need.
You must provide your Responsible Officer with your contact information in the U.S. (your address, telephone, etc.). When you check in, your Responsible Officer will collect some information that will help us provide better advice and services to you while you are in J-1 status. ISSS will also review your immigration documents for any mistakes that might have been made when these were processed at the port of entry. You should check in with ISSS again anytime your contact information changes or you re-enter the U.S.
U.S. government regulations set minimum requirements for health insurance for J-1 professors and scholars. The New School's employee health insurance plan does NOT meet these minimum requirements. As an employee, you are not eligible to enroll in the New School student health plan. Contact International Student and Scholar Services for information about private health insurance companies that will provide full insurance or supplemental insurance plans that meet the minimum requirements.
If you plan to leave and re-enter the U.S. during your exchange visit, your Responsible Officer must sign your DS-2019. A travel signature is valid for one academic year or nine months. You must also have a valid passport and J-1 visa to re-enter the U.S. If your visa has expired or will expire before your planned date of return, you must get a new one while outside of the U.S. When preparing to leave, take your valid passport with the I-94 card (you will return this just before exiting the U.S., at the airport if you are flying out), as well as your DS-2019 and any other supporting documents.
See below for the types of employment that are possible while in J–1 Exchange Visitor status in the Professor, Scholar, or Short-Term Scholar category. Always remember that you cannot work—not even on campus; you cannot even accept an honorarium for a one-hour lecture—without advance written authorization from your Responsible Officer.
Once you have submitted all three items, you will obtain work authorization,
In all cases, you may not begin working until you receive your authorization letter from your Responsible Officer. You will also need a Social Security Number (ask ISSS for more information). Furthermore, you will need to keep your Responsible Officer informed of all changes in your job, job description, pay, location, and phone number.
Upon entry to the U.S., a J-2 dependent (spouse of any age or child under 21 years of age) may apply to the U.S. government for employment authorization. To qualify, you must express in writing that:
Also known as "212(e)," this requires some individuals who enter the U.S. to return to their home countries for at least two years before they can qualify for the following types of visas: H, L, or any immigrant visa. However, even with 212(e) in effect, an individual may still apply for B Tourist and Business Visitor visas, F Student visas, and J Exchange Visitor visas. The two-year home residency requirement will be noted on the bottom left-hand corner of the Exchange Visitor's DS-2019 upon entry to the U.S. All Exchange Visitors who are sponsored by their home government or the U.S. government and those who have skills that are listed as highly valued in their home country are subject to this requirement.
You may seek employment within the three specified types of employment permitted to J–1 Professors, Scholars, and Short-Term Scholars, or the one type available to J-2 dependent(s). However, J-1 employment authorization is at the discretion of your Responsible Officer. If your Responsible Officer is not an employee of The New School, you will need to learn your sponsoring organization's policies regarding work authorization before seeking permitted employment.
If you wish to change your teaching position or research assignment, you must inform ISSS before the change is made. Depending on the changes, you may need a new DS–2019.
Look carefully at item #3 on your DS–2019. This is the date you are expected to complete your Exchange Visit.
If, during the course of your academic work at The New School, you find that you will not finish by the completion date on your DS–2019, you must request a program extension 30 days before the completion date.
Please come speak with an ISSS advisor if you feel you have violated your immigration status. In some instances, the Responsible Officer may be able to resolve your violation on-site and correct some technical infractions with your record. In other instances, it may require the U.S. government to adjudicate your status violation and therefore reinstatement would be necessary. We will be glad to discuss this with you in great detail when you visit ISSS.
Employment authorization for J-1 Professors and Scholars depends very much on your I-94 status while in the U.S. As a J-1 Professor or Scholar, you may work only as described on your DS-2019 and only at a site of activity listed in your SEVIS record. For all other employment, you must obtain a formal written letter of authorization from your Responsible Officer before you can start working.
Your Responsible Officer may be on campus at ISSS or may be a representative of another sponsoring organization.
Regardless of who your Responsible Officer is, you should follow the procedure detailed below to get prior written employment authorization.
Only after the authorizing letter from the Responsible Officer is submitted to the prospective employer may you actually begin working.
International Student and Scholar Services72 Fifth Avenue, 3rd floor (Map)Phone: 212.229.5592Fax: 212.229.8992
Change Address (PDF)
Directions from Airports (PDF)
Important Documents (PDF)
ISSS Check-in (PDF)
New School Welcome Guide (PDF)
Replacing Lost or Stolen Documents (PDF)
Travel Signatures (PDF)