Information Technology

New School Google Apps Contacts Management

You are probably aware that the New School Google Contacts App maintains a contacts record of every email address to/from which you have sent or received mail. Occasionally, an individual with whom you maintain a correspondence may communicate with you through a variety of email addresses creating duplicates in your contacts list. What you may not know is that you can have the system find and merge these duplicate contacts automatically, as well as duplicate data within contacts. To do this you, simply follow the instructions below (as provided by Google).

To find and fix all of your duplicate data at once, use the following instructions:

  1. Open the Contact Manager.
  2. Click the More drop-down menu, select Find and merge duplicates.
  3. The names of the contacts with duplicate data will be displayed. If an entry has only one contact, then the contact itself has duplicate data (repeated phone numbers, emails, etc.) If an entry has two or more contacts, be sure to check whether these are duplicate contacts; many people have similar names. You can expand them by clicking details next to each one and unchecking any that you don't want to fix.
  4. When you're ready, click Merge at the top of the list.

Beyond this tool to help you manage your personal contacts (any individual with whom you maintain an email correspondence) your New School Google Apps account also provides you with a comprehensive directory of everyone at the university. You may have noticed that when you type in a person’s name into the address bar that you are presented with options (possible contacts matches), differentiated by a line labeled “” This line differentiates between personal contacts and contacts within the university directory with whom you have not had any previous correspondence.

  • All addresses above this line are addresses found within your personal contacts (persons with whom you have shared previous correspondence).
  • All addresses below this line are addresses found within the directory (all persons at The New school). 

New School Directory Bar