For a complete list of University polices and procedures, employee are reminded that they may review them by visiting my.newschool.edu click the employee tab and locating the Human Resources section on the page.

Hiring Process

All hiring of Administrative (full-time and part-time), Union, Full-time Faculty, and Miscellaneous assignments must receive appropriate approval from department budget representative and/or University representative before commencing hiring procedures.

For more information you may contact the Staffing Services Department.

Payroll Authorization Form

Please be aware of submission and processing time constraints, established by the payroll department, visit PAYROLL (link to list) for list of dates.  In the interest of expediting payment(s), hiring managers must always review documents for completeness prior to submission to the Human Resources Department.

Completing a PRA for a HIRE/RE-ASSIGNMENT/STATUS CHANGE/TITLE CHNAGES A PRA should be completed for all or employee changes, on campus employment student assignments and miscellaneous payments.

Below is required information that must be included on the PRA.

1. Type of assignment (new hire, promotion, etc.)
2.  Beginning and end dates
3.  Correct FOAP number
4.  N# and name of both Supervisor and approver (ONLY FOR HOURLY RATE ASSIGNMENTS)
5.  Appropriate approval of Dean’s Office/Local Budget (Office of Administration), University Budget and Provost, if necessary.

FOR New Hires - New hire documentation must be completed and submitted with a PRA, list of documents. (PRA)

Please be aware of Payroll/HR PRA submission deadlines, before submitting your PRA.

Terminations

All employee voluntary or involuntary terminations must be forward to the HR office immediately.  A PRA must be submitted upon the notification of the termination including the following information.

• Terminating employee’s information at the top
• Effective Date of Termination and/or Last Day Worked, if different from Effective Date of Termination
• Reason for Termination (Involuntary, Transfer/Promotion, etc.)
• Has signature approval of Dean’s Office/Local Budget (Office of Administration)
• Employee’s resignation letter – it must indicate last day of work!
• All quarterly leave reports have submitted to HR.  You may request a list of any outstanding leave report from HRhelp. (email link to hrhelp@newschool.edu

For information regarding involuntary terminations of employment and payments of unused vacation leave, please refer to the Institutional Policies and Procedures Manual at my.newschool.edu.

Administrative Leaves

The following is a brief overview regarding vacation and floating holiday’s accrual information. For more information on these and other types of leaves, please refer to the Institutional Policies and Procedures Manual at my.newschool.edu.

Time-Off Benefits

Full-Time administrative staff and Regular Part-Time administrative staff working at least 20 hours per week are entitled to the following time off benefits:

Vacation

Full-Time administrative staff and Regular Part-Time administrative staff accrue vacation days each pay period within a fiscal year. The fiscal year begins on July 1st and ends on June 30th. A maximum of twenty-two (22) vacation days per fiscal year can be earned as a Full-Time administrative staff member.  Regular Part-Time administrative staff members accrue vacation days on a prorated basis.

You must have completed at least six (6) months of service before you can use any accrued vacation leave. 

Employees may accrue and bank up to 44 vacation days per fiscal year. Vacation accrual in excess of the 44 day maximum must be used by the end of the fiscal year during which such excess is accrued.  If the excess vacation days are not used by the end of that fiscal year, the excess vacation days will be forfeited.  There is no provision for pay in lieu of earned vacation, except at termination of employment and only to the maximum of 44 days.

Floating Holiday

All full-time non-union staff will accrue floating holiday credits at the rate of one day per quarter:
July 1, October 1, January 1 and April 1st.

Floating holiday credits not used by June 30th will be forfeited. For further details, please contact hrhelp@newschool.edu.

Quarterly Leave Report

Local 1205 Leave Policy

Please refer to the Local 1205 union contract for details on leave information.

Payroll Schedule

Please visit Payroll Schedule to view and print the new schedule of timesheet and PRA deadline dates.

Time Sheets

Timesheet must be submitted to the payroll department, deadline schedule (link to schedule).  For more information you can visit Payroll Department or contact payroll Help. (Link to Payrollhelp@newschool.edu) 

Student employment processing and timesheets
Visit student services for information.

Questions and Answers

What is the process of getting a school ID for a new employee?
For more information you may visit New School New Card.

How do I get my new employee an email account?
Authorized requesters in the divisions/central offices must be notified in advance before a new employee begins employment. To find out who is an authorized requestor in your division/office, please contact helpdesk@newschool.edu. Please note, creation of email accounts will take approximately 5–7 business days.