Flexible Spending Account (FSA) Plan

The university offers a Health Care Flexible Spending Account and a Dependent Care Flexible Spending Account administered by EBPA. A flexible spending account (FSA) enables you to reduce your taxable income by setting aside pre-tax funds to pay for eligible health care or dependent care expenses.

Health Care Flexible Spending Account

A health care FSA is used to pay for eligible unreimbursed medical, dental, and vision expenses incurred by you and your eligible dependents.* Examples of expenses are plan co-payments, plan deductibles, and prescription eyewear. Over-the-counter medications other than insulin (for example, aspirin and allergy medication) are no longer eligible for reimbursement under your health care FSA unless you obtain a prescription from a doctor. For information on eligible over-the-counter expenses, refer to the Over-the-Counter Expenses guide (PDF). For information on eligible health care FSA expenses, refer to the list of IRS eligible expenses (PDF).

* Per IRS regulations, you cannot contribute to a health care FSA to pay for your domestic partner's health care expenses.

Dependent Care Flexible Spending Account

A Dependent Care Flexible Spending Account pays for expenses incurred for care for an eligible child (up to attainment of age 13). It can also be used to pay eligible adult dependent care expenses for any dependent living with you who is physically or mentally unable to take care of himself or herself and whom you claim as a dependent for tax purposes. Examples of eligible expenses include day care centers, in-home dependent care, nursery school, or adult day care expenses. The expenses must be necessary to enable one or both parents to work, look for employment, or go to school on a full-time basis. For information on eligible health care FSA expenses, refer to the list of IRS eligible expenses (PDF).

How the FSA Plan Works

You set aside money from each paycheck to be directed to a health care and/or dependent care FSA. The amount you choose to contribute depends on the expenses you anticipate you will incur from the date your enrollment in the plan is effective through December 31 of the current calendar year. The money set aside is deducted from your paycheck on a pre-tax basis, which lowers your taxable income. Once enrolled, you will be issued a benefits card from EBPA with a MasterCard logo that can be used to pay for eligible expenses at the point of purchase. You can request an additional benefits card, which can be used by your spouse (as defined by the IRS), by completing the Additional Benefits Card Request Form (PDF) and submitting it directly to EBPA.

Once you enroll, you can view your account transactions by logging on to www.ebpabenefits.com or calling EBPA's member services department at 888.678.3457. 

If you choose to contribute to the health care or dependent care FSA, annual minimum and maximum elections apply, as follows:

 

Minimum Maximum
Health Care FSA $100 $2,500 
Dependent Care FSA $100 $5,000** 

**The maximum is $2,500 if you are married and filing a separate return.

If you pay for FSA-eligible expenses out of pocket instead of using your benefits card, you should print and complete an FSA Reimbursement Claim Form (found on the Benefits Forms and Documents page) and

  • Submit your completed reimbursement claim form and documentation of your out-of-pocket expense (e.g., an EOB from the health care or dental care carrier) electronically through EBPA's secure document submission portal, secure.ebpabenefits.com (select "Reimbursement Accounts").

    OR

  • Return your completed FSA Reimbursement Claim Form and documentation of your out-of-pocket expense (e.g., an EOB from the health care or dental care carrier) to the mailing address or fax number indicated on the form.

You have until March 31 of the following calendar year to request reimbursement.

Please note: Both accounts are governed by a "use it or lose it" policy. For dependent care FSA accounts, amounts you have contributed in a calendar year but have not used by December 31 of the calendar year are forfeited. However, the IRS announced new health care flexible spending account rules that allow participants to rollover unused FSA funds from one year to the next, reducing the amount subject to this "lose it" rule.  The New School will allow a rollover of up to $500 of unused health care FSA funds (not dependent care FSA funds, per the IRS) to be used by December 31 of the following calendar year. 

If you leave The New School, your participation in the FSA plan ends on your employment termination date.  You will not be able to use the benefits card after that date.

To obtain forms and documents related to the FSA plan, go to the Benefits Forms and Documents section.

 
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