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Student petitions regarding transfer credits, change of status, change of departments, extension of time to complete degree requirements, leave of absence, withdrawal, and grievances are coordinated through the Office of Academic Affairs and Scholarships. Students should consult the relevant sections of this catalog for details; it is the student’s responsibility to know the requirements of study in The New School for Social Research and to meet them. Reenrollment Students who have failed to register for one, two, or three semesters may petition through the Office of Academic Affairs and Scholarships to reenroll in order to continue their studies.* Students must attach to their petition a plan to complete their degree. If approved by the respective department or committee and the Office of Academic Affairs and Scholarships, they will be allowed to continue their studies after paying the equivalent of the maintenance-of-status fees for the semesters in which they were not registered. In addition, students must pay tuition or maintenance-of-status fees for the current semester, as well as university services fees and divisional fees for the current semester. The reenrollment process must be completed by the last day to add a class; students will not be allowed to reenroll after the last day to add classes. Students not currently enrolled but who have completed all requirements for the degree should contact the director of Academic Affairs regarding procedures for graduation and degree conferral. (*Students who have not registered for four or more semesters must apply for readmission. See the section on “Readmission” in this website.) [top] Maintenance
of Status New School for Social Research students must be in continuous attendance and therefore are required to register each semester until all degree requirements have been met and a petition to graduate has been submitted, unless a leave of absence has been granted. Students who have completed required course work and who for other compelling reasons are unable to register for course work or who wish to audit courses only may remain matriculated by registering to maintain status. Matriculation status alone does not give students full- or part-time enrollment status. See the sections on “Equivalency Status” and “Full-Time and Half-Time Status” in this catalog for more information. This is especially important to note for international students and Title IV funds recipients. Registration for maintenance of status must be completed during the regular registration period and must be approved in the department. Most students maintaining status will also register for equivalency credits, indicating the type of work they are undertaking while maintaining status (e.g., completing a thesis, doing language study, or preparing for an exam). These students must complete an equivalency verification form at the time of registration. Students who register online to maintain status must contact their department for the form or download it here. Students who fail to maintain status during the regular registration period each semester will also be required to pay a late registration fee. [top] Maintenance
of Status and Graduation You are not registered and have no registration status when your maintenance of status requirement is waived. Therefore, all loans will go into repayment in accordance with your grace period. If you are an international student, you may be in violation of your visa status for that semester. Consult with the university’s Office of International Student Services if you have questions. [top] Time
Limits and Extensions of Time Students must complete their degrees within five years for the master’s degree and ten years for the PhD. The ten-year limit for the PhD includes completion of requirements for the master’s degree. The ten-year limit also applies to students in the clinical psychology doctoral program. Beyond these limits, students are not permitted to register unless an extension of time is obtained. Extensions may be granted based on a petition submitted by a student to the Office of Academic Affairs and Scholarships and assessed by the student’s academic department. To petition, the student must outline the work completed towards the degree and a plan for its completion. If the extension is not granted, the student will not be permitted to continue in the program and may be subject to dismissal. Students requiring additional time for completion of the master’s degree may petition before the end of their fifth year for a one-semester extension. Students who fail to complete the master’s during an extension of time will be subject to dismissal. Students requiring additional time for completion of the PhD may petition before the end of their tenth year for a one-year extensioon of time. Their department chair, with the approval of the director of Academic Affairs, may grant them this one-year extension for continued study. Students unable to complete all PhD requirements during the 11th year may petition for a final one-year extension. During the12th year of study, however, students will be placed on probation and may not be eligible for equivalency credits. If unable to complete all requirements toward the PhD by the end of the 12th year, a student will be subject to dismissal. A committee consisting of the department chair, the dissertation committee chair, and the director of academic affairs will review pending dismissal cases and determine, on a case-by-case basis, whether special circumstances warrant granting additional time extensions. Any dismissals may be appealed to the NSSR Student Academic Affairs Committe for review. Processing of petitions typically requires two months, so students are urged to anticipate their needs in order to avoid registration delays. Extensions are reviewed during the academic review conducted each semester to assess student progress. For more information, see the sections on this website about “Academic Advising,” “Equivalency Status,” and “Leaves of Absence.” [top] Equivalency
Status Students who are not taking a full-time course load but who are working full-time on their degree may register for equivalency credits. Students must complete an equivalency verification form prior to registering. All equivalency courses must be approved in the student’s department or committee during the normal registration period. Full-time status for all New School for Social Research students is defined as enrollment in nine degree credits per semester. Half-time status requires six degree credits per semester. In most cases, international students on F-1 or J-1 visas must be registered for at least nine credits per semester unless their exchange program specifies different enrollment criteria. (For exceptions to this, consult with the university’s Office of International Student Services.) International students who have completed all course work must register for equivalency courses if eligible to do so. Equivalency course call numbers are entered on the normal registration form, along with degree or audit courses and/or with the maintenance of status category. Equivalency course credit is granted for specific activities and is approved in the department. Approval is indicated by departmental signature, usually of a faculty advisor. Regular registration procedures are followed. Students registering for equivalency courses also must register for either additional degree courses or to maintain status. Equivalency courses themselves do not carry a charge, nor do they count toward credits required for the degree. For more information, see the section “Maintenance of Status.” Students who have reached their designated time limits and who have been granted an extension of time will not be given equivalencies, except in special circumstances determined on a case-by-case basis. [top] Leaves
of Absence Students in good academic standing may petition for a leave of absence. Leave of absence forms are available from and should be submitted to the Office of Academic Affairs and Scholarships. Approval by the student’s academic advisor, international advisor (for international students), department chair, the University Office of Financial Aid, and the Office of Academic Affairs and Scholarships is required and is based upon the good academic standing of the student and the reasons supporting the leave request. Students may not complete work toward their degree while on leave of absence. Students are not required to register or to maintain status while on a leave of absence. Time spent on a leave of absence will not apply toward degree time limits. A maximum of four semesters’ leave throughout a student’s entire period of study at The New School for Social Research may be granted. First-year students must obtain special permission from the director of academic affairs to go on leave. Students should contact their student advisor to register once their leave has expired. Leaves cannot be granted retroactively. Recipients of student loans should note that a leave of absence constitutes a break in their program of study, resulting in loss of their loan repayment grace period and/or eligibility for student deferment. These students should consult the Office of Financial Aid when contemplating taking a leave of absence. International students in F-1 or J-1 I-94 status normally violate the terms of their status during the period of a leave and must return to their home countries during the leave. Therefore, they should consult with the university’s Office of International Student Services when contemplating a leave of absence. [top] Changes
of Status Students must submit a change of status petition at the Office of Academic Affairs and Scholarships if they are seeking admission from an MA to a PhD program or from an MA to an MS program, or to change from PhD to PhDC status within the same department. See your department for more information. International students need to notify the university’s Office of International Student Services when a change of status has been approved by their academic program chair. [top] Applications for changing a major field of study must be submitted to the University Registrar’s Office. Forms, available in the Office of Academic Affairs and Scholarships, require written consent of the chair of the new department involved and the Office of Academic Affairs and Scholarships. The courses applicable toward the new program are determined at that time. [top] Academic Standing and Progress To be in good standing, matriculated graduate students must earn a 3.0 term grade point average (GPA) and cumulative GPA. Students with less than a 3.0 term GPA or cumulative GPA will be placed on academic probation. Students who earn less than a 3.0 cumulative GPA for two consecutive semesters will be dismissed. Graduate students who do not complete one-half of accumulated attempted credits after two consecutive semesters in their program will be subject to probation and will not necessarily be allowed to register for more courses and/or equivalency credits in the following semester. Students are additionally responsible for meeting department or program academic requirements in order to remain in good academic standing in their program. Graduate students at The New School for Social Research are also placed on probation and are subject to dismissal when they fail to complete work within the designated time-to-degree limits. See page 84 in this catalog, “Time Limits and Extensions of Time.” Students who are dismissed from their degree program may petition to the Office of Academic Affairs and Scholarships to reverse the decision by filing a formal, written appeal. The appeal should be sent to: Director of Academic Affairs All appeals must be presented in writing, with supporting documentation, within two weeks of receipt of the notice of academic dismissal. Students may expect to hear the results of an appeal within two to four weeks of its submission. Appeals must contain the following information:
Students dismissed based on fall semester grades must be notified before spring semester classes begin. If dismissal status is determined after classes begin, the student will be allowed to attend classes and will be placed on probation for the spring semester. [top] A student or faculty member may submit an academic grievance to The New School for Social Research by the following procedure. (The grade review process is described in the Grades & Transcripts section of this website.)
Office of Academic Affairs and Scholarships [top] Withdrawal
from Program A student may withdraw from The New School for Social Research at any time during the academic year by filing an exit form. Exit forms are available in the Office of Academic Affairs and Scholarships. Students with institutional financial aid or loans should consult with the University Office of Financial Aid when submitting the petition. International students should consult with the university’s Office of International Student Services. If withdrawal from The New School for Social Research also involves course withdrawal, either for refund or grades of W, the course withdrawal procedure outlined above must be followed within the appropriate time limits. Ceasing to attend classes does not constitute withdrawing from the program or the courses. Any student who simply stops attending classes will be expected to pay tuition charges for all courses taken that semester and will not be entitled to any refund. [top] Compulsory
Withdrawal [top]
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