| PURCHASING REQUISTION
FAQs |
| How long does it take
to process a purchase requisition? |
| A.
Requests are normally processed within 2-3 days. Purchase
orders are mailed unless a fax number has been provided. |
| Can I fax the requisition? |
| A.
Yes. To prevent order duplication, do not forward the originals. |
| Can I submit a requisition
for items less than $100.00? |
| A.
Yes. Purchase requisitions are required for processing requests
of any dollar amount. |
| Do I need to specify a
vendor? |
|
A. No. just make sure you have
provided the following information (type or print clearly):
- Complete description of the items requested: dimensions,
color, quantity
- Shipping Information: your name, department name, location,
room number
- Budget number and Deans or Budget Director’s approval
- If you have a specific vendor, be sure to include the
vendors full name, mailing address, contact name, phone
and fax numbers. Also include the
vendors quotation or proposal.
|
| What should I do if I run
out of space on the bottom of the requisition to write-in all
the items I want to purchase? |
A.
Attached a separate sheet of paper to continue your request.
Be sure to include all the necessary information to process
your order: description of the
product, quantity, and unit cost (if known). Type or print clearly.
|
| If I want to order the
same type of product, but for different staff members in my
department, do I have to fill-out a separate form for each person?
|
A.
No. If there’s just one budget number to charge, just list
the products to be ordered and their quantities. The order should
be shipped to one contact person.
You may make notes at the bottom of the requisition to help
you keep track of the recipients once the order has arrived
in your office. |
| Can I indicate more than
one budget number on the requisition? |
| A.
If you are splitting the cost of the order between multiple
budget numbers, just indicate the budget numbers to charge and
what percentage to charge each. |
| What should I do if the
vendor short-shipped my order? |
A.
Contact the vendor and let them know you only received a partial
shipment. Perhaps the remaining items are backordered. If you
have trouble locating the
vendor, please contact Administrative Services for assistance.
|
| What should I do if the
vendor cannot provide the items I requested, but they give me
the name of another vendor who can fulfill my order? |
A.
Contact Administrative Services to modify your existing purchase
order to reflect the new vendor or supplier. Provide the new
vendors name, address and
contact information. The modified order will be sent to the
new vendor and Accounts Payable will be notified of the change.
|
| OFFICE SUPPLY REQUISITION
FAQs |
| How long does it take to
process an office supply request? |
| A.
Requests are normally processed within 2-3 days. |
| Can I fax the Office Supply
Requisition to Administrative Services? |
| A.
No, we require the original copies. You may send the form via
interoffice mail, or hand-deliver it to Administrative Services.
|
| What should I write-in
the "Stock Number" area of the Office Supply form?
|
A.
Use the "Mfg.#" or "Product No." to order
items not listed in the top portion of the office supply form.
Use the most current Corporate Express catalog to order
your office supplies. You may call Corporate Express at 1-800-926-1100
to request a current catalog. |
| What if I run out of room
on the bottom of the form to write-in the items I want to purchase?
|
A.
Do not use another office supply requisition. Staple a separate
sheet of paper and list the additional items to be ordered.
Be sure to include all the necessary
information: quantity, unit, stock number, page number and brief
description. |
| Can I purchase furniture
and/or computers with this form? |
| A.
No, please use the Purchase Requisition for all equipment and
furniture. |
| What if I received the
incorrect items? |
A.
Call Corporate Express at 1-800-926-1100 and let them know you
received the incorrect items. Have your packing slip ready so
you can provide them with the
"Control Number." They will arrange for pick-up of
the incorrect items. Send our office a memo with a copy of your
packing slip, indicating the items you returned
so we can make sure your budget number is credited. |
| What if some of the items
I requested did not arrive? |
A.
Call Corporate Express at 1-800-926-1100 and let them know what
you are still missing from the original request. Have your packing
slip ready so you can
provide them with the "Control Number. |
