A majority of the university’s copiers are on the Cost-per-Copy program. This program provides copiers without the obligation of owning the equipment. There are many advantages to this program:

• Fixed rate of $0.0175 per copy
  
• Toner and routine service/maintenance included
  
• Central billing on a quarterly basis
  
• Minimum charge of $1.75 per billing cycle (if no copies have been made)
  
• Copiers are specified to meet your copying needs and the physical location for the copier
  
• You can upgrade the copier if your departmental copying requirements change
  
• Programmable copy codes for tracking usage and preventing unauthorized usage
  
• Departments just pay for paper and staples
  

Once your copier has been in place for one year, the departmental chair/director will have a chance to review the total number of copies his/her department has made. If the total is more than 220,000 copies, your department may wish to consider leasing a copier instead. In this case, leasing would be more cost-effective than the cost-per-copy program. Please contact Administrative Services for more information.

How to Request a Cost-per-Copy Copier

Forward a memo to Administrative Services with the following information:

• Department Name, building and room number
  
• Contact person’s name and phone number
  
• Budget number
  
• What size copier?
  Small Desktop size? Approximately 24"Width x 12"Depth
  Or Floor model? Requires floor space of 60"Width and 30"Depth
  
• If you have selected the floor model, do you need document sorting capabilities? Stapling?
  

Please allow 2-4 weeks for delivery of the copier. If your copier was not setup on the date it arrived, contact the Service Department. Their phone number is on the
copier’s label. Be ready to provide them with your copier’s Equipment ID number.

Important: These copiers are not to be used instead of the services provided by the Duplicating department. These copiers are for convenience copies only. All large
duplicating jobs should still be routed to the Duplicating department.