Use the Personal Data Sheet to submit new employee information to the Human Resources Office. Please follow these instructions in completing the Personal Data Sheet.

DOWNLOAD FORM. The form will open in MSWord.

Type all required information into the form following the instructions below. Print it out, sign it and return to:

Human Resources Department
Attn: Leah Bautista
80 Fifth Avenue, 4th floor
New York, NY 10011

Cardinal Rules		• Provide all information in upper and lower case • Data must be spelled out in full whenever possible except as noted
New Employee
Names		Enter your full legal name, not nickname or professional name. Spell out the full name as indicated. If you must use an initial, follow it with a period.
Date of Birth		Enter in MM/DD/YYYY format.
SSN		A SSN or ITIN is required to add a new employee to Banner with only two exceptions. Foreign National instructors teaching outside of the USA who have no SSN or ITIN or an instructor paid by a 3rd party vendor should be indicated by writing ‘exempt." With those exemptions, a new faculty master will not be created without an SSN or ITIN.
Gender		Check M or F
Addresses		Please enter your local mailing address.
		Enter the full street address, without abbreviations if possible, in the first line of the address field.
		Enter the apartment, suite, etc. number in line 2 of the address. Use the abbreviations Apt., Fl., Rm., Bldg. Post Office Boxes: Do not use periods - PO Box 535
		City Names: Enter the full city name.
		State: Enter the standard two-letter postal abbreviation.
		Zip Code: Enter the first five digits of the U.S. postal zip code.
		Country or nation: Leave this blank if the country is USA. Otherwise, enter in the name of the country and postal code.
Emergency Contact		Enter first and last name, relationship and telephone number of primary contact.
Hiring Department
Begin Date		Enter Employee’s Starting Date. Enter in MM/DD/YYYY format.
Division		Enter your Division’s College Code. See College Code list.
Department		Enter the name of the Department
FOAP		Enter 19 digit budget code
Supervisor /Dept. Chair		Enter name of supervisor
Office Telephone		(if applicable)
Campus Mailing Address		Enter building location where employee can receive inter-office mail.
Faculty Categories		Please indicate whether person hired is being paid as an independent contractor or through a third party vendor. If no to both, enter Code for the faculty category from the attached list. Use only the codes valid for your division.
Advisor		Circle Y or N to indicate whether the faculty member is also a student advisor.
On-Line Faculty Living Abroad		Enter Y or N to indicate whether the faculty member is an on-line faculty living abroad.
Certification		Sign the form indicating that you have verified the employee’s legal name from their Social Security Card.
NOTE: Once the form is completed, please forward the Personal Data Sheet and accompanying documentation to Human Resources: Attn: Leah Bautista. Human Resources will enter new faculty data in Banner and create an "N" number. Once a record is created in Banner, Human Resources will forward a copy of the Personal Data Sheet (with "N" number) to the Registration Office and to the Hiring Department. This form is also to be used for employees who are returning after being off the payroll for two consecutive semesters.
FACULTY CATEGORY
AFFPRO	Affiliate Professor
ASCPRO	Associate Professor
ASTPRO	Assistant Professor
CLASPR	Clinical Assistant Professor
CLSCPR	Clinical Associate Professor
DISPRO	Distinguished Professor
FAC	Faculty
INSTR	Instructor (non-credit fac)
LECT	Lecturer
POSTDC	Postdoctoral Fellow
PROEMR	Professor Emeritus
PROEMR	Professor Emeritus
PROF	Professor
PROFPP	Professor of Professional Practice
RESSCH	Research scholar
SRLECT	Senior Lecturer
TCHFEL	Teaching Fellow
VSACPR	Visiting Associate professor
VSASPR	Visiting Assistant Professor
VSFAC	Visiting Faculty
VSLECT	Visiting Lecturer
VSPROF	Visiting Professor
VSSRLC	Visiting Senior Lecturer
College Codes
DR	The New School for Drama
GF	The New School for Social Research
GS	Guitar Studies
JZ	The New School for Jazz and Contemporary Music
LC	Eugene Lang College The New School for Liberal Arts
MC	Mannes College The New School for Music
MM	Milano The New School for Management and Urban Policy
NS	The New School for General Studies
PS	Parsons The New School for Design
UL	University Liberal Arts

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