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Instructions
University space for non-scheduled classes
is at a premium.
Submit your application as early as possible.
| 1. Application |
| Send an e-mail to Mary Doctor at doctorm@newschool.edu. Please include the date; times expected number of attendees and type of event in the e-mail. After Mary identifies a space and reserves it, fill out an application for space usage. |
| Bring application to liaison. The liaison will: ensure that the application is completed correctly; the building hours; appropriate signatures; FOAP numbers and certificate of insurance (if needed) have been acquired. |
| Liaison should fax, interoffice or hand deliver application to the attention of “Mary Doctor, Space Reservation Coordinator”. |
Within 48 hours, you will receive from Mary, via e-mail, one of the following responses:
- Confirmation of your requested event including; date, location, time and general instructions.
OR
- E-mail stating that you have not completed the form appropriately.
Once the application is corrected you will receive a confirmation.
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| 2. Planning
Event |
Once you have received the confirmation the event coordinator will need to do the following:
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Under “Location & Space” find the room layout for the space you will be using, print it out and plan your setup.
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| 3. Facilities
Response |
At least one week in advance, send Facilities Response a work order via email requesting the set-up and break down for the room.
FSR@newschool.edu
Please be advised, your event must be confirmed before you contact facilities. |
| 4. Audio
/ Video |
At least one week in advance, send A/V a work order online through their Web site for the equipment you will be needing and times.
www.newschool.edu/ac/avs |
| IIf your event requires additional staff, please notify Brian Kase x2310 at least 2 weeks prior to event. |
| 5. Security |
If your event requires an adjustment to published building hours, it is the event coordinator’s responsibility to contact Linda Adams and cc Mary, via e-mail with your FOAP number requesting extension.
AdamsL@newschool.edu |
| If approved, Linda Adams will then notify security and maintenance of this adjustment he FOAP number supplied will be charged. |
| If you are expecting a large crowd or the event is getting a lot of press, you should notify security ASAP (cc Linda Adams). |
| 6. Catering |
| If your event will be catered, it MUST be handled by the university caterer, Chartwells. |
| Please contact the director of dining services x4616. |
In the event of cancellation: Please inform scheduling
as soon as possible.
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